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Mr. Dan Bott • ! January 15, 2001 City of Santa Ana Page 2 in the project traffic analysis. This work has been completed and the traffic analysis was sent to the City's Public Works Department for review and comment. It is noted that the new exit from the parking garage and the location of the garage on Sycamore Street will affect the results of the traffic study. Funds to pay for this additional analysis were taken out of the EIR Response to Comments task budget. These funds will have to be replaced so responses to comments on the project Draft EIR can be prepared when they are received. Please note that the original budget for the Response to Comments task was a placeholder until all the comments were received and a realistic estimate of the budget could be made. Should a significant number of comments be received on the Draft EIR, additional funds could still be needed for completing the responses to comments since only $9,930 was originally budgeted for this task. Given the project's impacts to the historic structures along Broadway Street, it is now very likely that this will be the case. The City's Public Works Department also requested that a sewer flow study be completed to determine if there was sufficient capacity in the sewers in Broadway Street, Civic Center Drive West and Main Street to handle flows from the One Broadway Plaza. P&D retained the services of ADS Environmental Services to prepare the requested sewer flow study. P&D spent a number of hours negotiating a contract with ADS and coordinating with them before, during and after the Study was completed. This work was never budgeted in the project EIR budget. Great difficulty was also encountered in meeting City insurance requirements before the Study could even be started which required additional coordination time by P&D. Cost for this time is included in the Project Management task discussed below. The sewer flow study has been completed and it found that there is sufficient sewer capacity to handle flows from One Broadway Plaza. The Study was sent to the City's Planning and Building Agency and Public Works Department for review and approval. Information from the Study will be included in the project EIR. Funds to pay for ADS' time were taken from the Other Direct Costs budget for the project EIR and need to be reimbursed so that the Draft and Final EIRs can be printed. Coordination time was taken out of the Project Management Budget for preparation of the EIR. Cost for the sewer flow study was as follows; ADS (Sewer Flow Study) $6,200 The total of the work previously approved by the City on the proj ect EIR was $13,200. ADDITIONAL OUT OF SCOPE WORK NECESSARY TO COMPLETE THE PROJECT EIR As you recall, P&D sent the City the first screencheck Draft EIR on March 17, 2000 for review. Comments were made on this document by you and Charles View, with other City departments to review the second screencheck Draft EIR. We met to discuss your comments that were to be incorporated into the next screencheck Draft EIR. P&D had a second Screencheck Draft EIR almost ready for City review when we were asked by the City to stop work on this document because the project applicant was proposing additional