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Agreement No. D99-12f <br /> <br /> 1 <br /> <br /> 2 <br /> <br /> 3 <br /> <br /> 4 <br /> <br /> 5 <br /> <br /> 6 <br /> <br /> 7 <br /> <br /> 8 <br /> <br /> 9 <br /> <br />10 <br /> <br />11 <br /> <br />12 <br /> <br />13 <br /> <br />14 <br /> <br />15 <br /> <br />16 <br /> <br />17 <br /> <br />18 <br /> <br />19 <br /> <br />20 <br /> <br />21 <br /> <br />22 <br /> <br />23 <br /> <br />24 <br /> <br /> 25 <br /> <br />26 <br /> <br /> Section 4. PROGRAM BUDGET AND COSTS. The COUNTY shall submit a scope of work and <br />a budget for the following fiscal year to each of the PARTIES by February 15 of each <br />year. The budget shall contain an explanation of any recommended program changes, an <br />estimate of all planned expenditures and an estimate of the payment required from each <br />PARTY for the following fiscal year. <br /> <br /> The PARTIES shall be permitted to review and approve the program scope of work <br />and budget for the forthcoming year. Criteria for approval shall be affirmative <br />written responses from all of the PARTIES. The COUNTY and DISTRICT will constitute <br />one approving PARTY. <br /> <br /> The first year tasks and expenditures for FY 02/03 are six hundred twenty-five <br />thousand and nine hundred nineteen dollars ($625,919) as shown in Exhibit C-l, which <br />is attached hereto and made a part hereof. The budget for the scope of work for FY <br />03/04 is six hundred ninety thousand and two hundred and twenty dollars ($690,220) as <br />shown in Exhibit C-2, which is attached hereto and made a part hereof. The COUNTY <br />shall be entitled to charge to the program all costs for direct labor, materials, <br />equipment and outside contract services for costs associated with carrying out the <br />approved scope of work. Recoverable costs will also include an overhead charge <br />calculated by the County Auditor-Controller which includes Public Facilities and <br />Resources Department overhead and County-wide cost allocation plan. <br /> <br /> Section 5. PAYMENTS. Within 15 calendar days of the effective date of this <br />AGREEMENT, the COUNTY shall send the PARTIES an invoice for a deposit which <br />constitutes their share of the total first year costs identified in Exhibit C-3, which <br />is attached hereto and made a part hereof. Each of the PARTIES shall pay the deposit <br />within 45 calendar days of their respective receipt of the invoice. <br /> <br /> The COUNTY shall prepare a fiscal year end accounting within 60 calendar days of <br />the end of the fiscal year. If the fiscal year end accounting results in costs (net <br />of interest earnings) exceeding the sum of the deposits, the COUNTY shall seek <br />approval of the excess cost from the PARTIES and shall invoice each PARTY for its <br />prorated share of the excess cost up to the amount of the revised approved budget. <br /> <br />Each PARTY shall pay the billing within 45 calendar'days of the date of the invoice. <br /> <br /> 3 <br /> <br /> <br />