A-2004-008 - Laserfiche WebLink

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internal monitoring must be in writing and must be available to OCWIB staff, upon request. Internal monitoring will include, but is not limited to the following: . Review of all files to determine that eligibility criteria have been met. . Random file review for IEP updates, case note documentation, attendance verification, placement verification, supportive service documentation and delivery, and post-placement follow-up, . Verification of customer's attendance, performance and employment information. Partner will address any problems or issues that surface during an internal monitoring quickly and appropriately. X. Day-to-day operations Partner will be responsible to train new staff in all program rules, regulations, policies, and procedures including but not limited to eligibility, MIS, orientations, rapid response, and completion of required forms and reports. XI. AccessinQ and Sharina Data Partner understands WIA emphasizes technology as a critical tool in making possible all aspects of information exchange including: reporting, MIS, data collection, referral services, common case management, client as well as service tracking, and seamless service provision, and will make every effort to fully integrate technology into the One- Stop System. Partner agrees to share information technology to the fullest extent possible with the One-Stop partners. To the extent allowable, Partner commits to share information with all One-Stop partners. Partner commits to participating on an interagency team to address issues surrounding the sharing of information and technology. Partner agrees that data input responsibility will be shared, as appropriate. XII. System Security and Confidentiality Partner agrees to the following: . That all applications and individual records related to services provided under this Agreement, including eligibility for services, enrollment, and referral shall be confidential and shall not be open to examination for any purpose not directly connect with the delivery of such services. . That the sharing of individual and client information necessary for provision of services under this Agreement; i.e.: assessment; universal intake; program or training referral; job development; placement or follow-up activities; and other services as needed for employment or program support purposes, constitutes a valid use of such information. . That files are kept in a secure location on site and should not be removed for any reason unless an OCWIB Contract Administrator is notified of removal. . That no person or employee shall otherwise publish or disclose, use, or permit, cause to be published, disclosed or used, any confidential information pertaining to One-Stop System applicants, participants, or customers overall.