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<br />REQU EST FOR <br />. COUNCIL ACTION <br /> <br />A <br /> <br />CITY COUNCil MEETING DATE: <br /> <br />CLERK OF COUNCil USE ONLY: <br /> <br />MAY 3, 2004 <br /> <br />TITLE: <br /> <br />APPROVED <br />0 As Recommended <br />0 As Amended <br />0 Ordinance on 1st Reading <br />0 Ordinance on 2nd Reading <br />0 Implementing Resolution <br />0 Set Public Hearing For <br /> <br />CONTRACT AWARD FOR <br />JANITORIAL SERVICE <br />(SPEC. NO. 04-038) <br /> <br />aAa. <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />CITY MANAGER <br /> <br />RECOMMENDED ACTION <br /> <br />Award a contract to DMS Services (Janitorial) for janitorial <br />various locations for a two-year period, with provision for <br />. year renewals, in an annual amount not to exceed $222,274. <br /> <br />DISCUSSION <br /> <br />service at <br />three one- <br /> <br />For over 10 years, janitorial services for City libraries and <br />significant portions of recreational facilities have been provided <br />through contractual custodial firms. In order to continue providing <br />these services in the most efficient and effective manner, and to <br />expand the scope of the contract to include the cleaning and restocking <br />of the restroom facilities in the various park sites, the City issued a <br />notice inviting bids. The subject action will award the contract to <br />DMS Services for an amount not to exceed $222,274. Of that total, the <br />parks restroom service expansion constitutes $78,940. By redirecting <br />the provision of these services to the contract, the City staff <br />currently assigned to the restroom facility maintenance will be <br />redeployed to other core areas of park maintenance. Services performed <br />under the contract include vacuuming, dusting, mopping, and trash <br />disposal, cleaning and restocking of restrooms, machine-buffing tile <br />floors, and carpet shampooing. <br /> <br />The notice inviting bids was advertised on March 21-22, 2004, and bids <br />were solicited. A summary of the bid invitations and bids received is <br />. as follows: <br /> <br />22 Invitations For Bid mailed <br />4 Invitations For Bid mailed to Santa Ana vendors <br />8 Bids received <br />3 Bids received from Santa Ana vendors <br /> <br />220-1 <br />