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<br />PAYROLL <br /> <br /> YES NO N/A <br />I) Does each employee prepare hislher time card/time sheet for each x <br />pay period? <br />2) AIe time cards/time sheets signed by the employees and approved x <br />by their supervisor? <br />3) AIe paychecks distributed by someone other than the supervisor x <br />who approves time worked? <br />4) AIe paychecks for employees who are absent on paydays x <br />AdeQuatelv safeguarded until distributed? <br />5) AIe personnel files maintained for each employee showing! <br />Containing each employee's: x <br />a) date of hire x <br />b) hourly rate of pay x <br />c) W-4 form x <br />d) iob description X <br />e) iob status (full-time, part-time, etc.) X <br />f) documentation/authorization for pay adjustments T <br />6) AIe there established policies for sick leave, vacation, leave of x <br />Absence, etc.? <br />7) AIe there procedures in effect to ensure that employee absences <br />are properly recorded on their time cards? x <br />8) AIe pavroll advances allowed? x <br />If so, are procedures to record advance and prevent duplicate <br />Payments adeQuate? <br />9) AIe hiring, terminating or pay rate changes approved by persons x <br />independent ofpavroll functions? <br /> <br />CHECK ONE <br /> <br />50f6 <br /> <br />O:\Privatization Contract Services\Contract Documents\INTERNAL CONTROL QUESTIONNAIRE FOR.doc <br />