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<br />SEGREGATION OF DUTIES <br /> <br />Svstem <br /> <br />I) Receipts <br /> <br />2) Disbursements <br /> <br />3) Payroll <br /> <br />4) Petty cash <br /> <br />5) General <br /> <br />Dutv <br /> <br />Mail opening and endorsement <br /> <br />Retention of remittance advises <br /> <br />Entry into cash receipts journal <br /> <br />Completion of deposit slips <br /> <br />Delivery of deposits to the bank <br /> <br />Safeguarding blank checks <br /> <br />(Non-Payroll) check preparation <br /> <br />Check signing <br /> <br />Entry into cash disbursement journal <br /> <br />Cancellation of support documents <br /> <br />Time card/Time sheet approval <br /> <br />Preparation of Payroll Journal and <br />compensation records <br /> <br />Preparation of payroll checks <br /> <br />Distribution of payroll checks <br /> <br />Payroll check signing <br /> <br />Custodian <br /> <br />Approval of General Journal <br /> <br />Approval of supporting documents for <br />reimbursement <br /> <br />Approval of General Journal <br /> <br />Reconciliation of bank statements <br /> <br />60f6 <br /> <br />PositionJEmplovee <br /> <br />Assistant <br /> <br />Revenue Processing <br />Elsa Ortega <br />Treasury Supervisor <br />Minerva Mancha <br /> <br />Data Entry <br />Lynda Kelley <br /> <br />Management Analyst <br />William Navaja <br /> <br />Pick-up by Brinks Armor <br />Delivery <br /> <br />Treasury Supervisor <br />Minerva Mancha <br />Programmatically thru Information <br />Services Supervisor - Bob DePrat <br /> <br />Executive Director - Finance <br />Rod Coloma <br />Programmatically thru Information <br />Services Supervisor - Bob DePrat <br /> <br />Lead Accounting Assistant - Purchas: <br />Sandra Perez <br /> <br />Agency respective supervisors I <br />managers <br />Programmatically thru the <br />payroll system <br /> <br />Same as above <br /> <br />Payroll Assistant <br />Alicia Moore <br />Executive Director <br />Rod Coloma <br /> <br />- Finance <br /> <br />Treasury Supervisor <br />Minerva Mancha <br /> <br />Acting Accounting Manager <br />Alex Ugarte <br /> <br />Senior Accountant <br />Faye Wong <br /> <br />Acting Accounting <br />Alex Ugarte <br />Acting Accounting <br />Alex Ugarte <br /> <br />Manager <br /> <br />Manager <br /> <br />O:\Privatization Contract Services\Contract Documents\INTERNAL CONTROL QUESTIONNAIRE FOR.doc <br />