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<br />7. AWARD OF AGREEMENT <br /> <br />Based on the selection team's recommendation and upon the authorization of the City Council, <br />the City will offer the selected Vendor with an agreement to provide the service described in this <br />RFP. A sample of the draft agreement can be found in Appendix C. <br /> <br />8. ORDERING PROCEDURES <br /> <br />8.1 When a need for cabling services arises, the City will contact the Vendor and provide the <br />preliminary details of the work to be performed. <br /> <br />8.2 Services requiring a job walk <br /> <br />8.2.1 A job walk will be arranged to allow the Vendor a first hand view of the prospective <br />work site and to provide the opportunity to clarify cabling details. <br /> <br />8.2.2 A job walk will only be held for work that the City's Telecommunications <br />Coordinator or his/her delegated representative has determined will require a <br />substantial amount of design/planning. <br /> <br />8.2.3 When the job walk is completed, the Vendor will provide a cost estimate with time <br />schedule to perform the requested cabling service utilizing the City's Cabling <br />Services Proposal Form. A sample form is located in Appendix B. <br /> <br />8.2.4 Work may proceed only after the City's Telecommunications Coordinator or his/her <br />delegated representative has signed the completed Cabling Services Proposal <br />Form (thereby authorizing the work) and has returned it (via fax, mail, by hand, <br />etc.) back to the Vendor. <br /> <br />8.2.5 If the City considers a Cabling Services Proposal to be out of line with existing <br />industry cost or practices, the City reserves the right to reject the proposal and to <br />have the work performed either by another vendor or by the City itself. <br /> <br />Page 13 of 35 <br />