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A- 2004 -116 INSURANCE ON FILE WORK MAY PROCEED UNTIL INSURANCE EXPIRES I j CLERK OF COUNCIL `�AGREEMENT FOR TREE MAINTENANCE SERVICES DATE: 9--!'7_o q (West Coast Arborists, Inc.) C Wk THIS AGREEMENT is made and entered into this 2161day of June 2004, by t,j #NeS) and between the CITY OF SANTA ANA, a municipal corporation ( "CITY ") and WEST COAST ARBORISTS, INC., a California corporation, State Contractor's License No. 366764 ( "CONTRACTOR") with reference to the following facts: A. In October 1997, the City Council approved a five -year agreement with CONTRACTOR to provide general maintenance services for the City's urban forest. B. The CITY and the CONTRACTOR have had an excellent public /private partnership over the term of the contract working together with neighborhoods and the community on tree care issues. In order to provide stability and guarantee ongoing quality tree care and customer service, and to offset recent budget challenges, the CONTRACTOR is willing to extend the contract for a total of 10 years under the same terms and conditions with no increase in the rates for services during that period (see Schedule of Compensation — attached hereto and incorporated herein as Exhibit B). The freeze in rates should offer savings to the CITY's Sanitation Fund exceeding $200,000 over the term. C. The CONTRACTOR is also offering to provide an online tree inventory software program, at no additional cost. This program is designed to assist with managing the inventory critical to minimizing liability issues and ensuring a well - maintained urban forest. NOW, THEREFORE, incorporating the above recitals, CITY and CONTRACTOR mutually agree as follows: 1. TERM. The initial term of this Agreement shall commence as of June 22, 2004 and continue through June 30, 2009. CITY shall have the option to extend this Agreement for an additional period of one (1) five year period on the same terms and conditions with the same Schedule of Compensation as set forth in this Agreement. If CITY desires to exercise its option to extend, CITY shall advise CONTRACTOR in writing of its intent to extend the Agreement by no later than May 1" of the term then expiring. 2. CONTRACT DOCUMENTS A. For the purpose of this Agreement, CITY has included the Exhibit A entitled "Scope of Work" and Exhibit B the letter from CONTRACTOR to CITY regarding the terms for the new agreement along with the updated Schedule of Compensation, and Exhibit "C" the Street Tree Parkway Planting Detail. This Agreement (including Exhibits A -C) together constitute the complete contract (the "Contract Documents ").