05-06-1975 - Laserfiche WebLink

Home Browse Search

MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA May 6, 1975 The meeting was called to order at 7:00 P.M. in Room 851, City Hall, 20 Civic Center Plaza, by Mayor John Garthe. The Clerk of the Council reported that proper notice had been mailed and posted, with affidavits on file. The following Councilmen were present: David F. Ortiz, Harry K. Yamamoto, Vernon S. Evans, James E. Ward and Mayor John Garthe. Coun- cilman David L. Brandt was absent. Councilman Gordon Bricken arrived at 8:40 P.M. Also present were City Manager Bruce C. Spragg, Acting City Attorney Charles Liberto, Messrs. Robert Coop and Bart Kerr, representing Arthur D. Little, ~nc., Director of Finance Larry Shaffer, representatives of the "Register" and "Orange County Gazette", and Clerk of the Council Florence I. Malone. MANAGEMENT IMPROVEMENT The City Council PROGRAM REPORT had previously received copies of the final report on the Management Improvement Program for the City, pre- pared under the terms of the agreement with Arthur D. Little, Inc., San Francisco. Mr. Robert Coop stated that an oral review of the report would be given; that he would present the section of the report dealing with the City Council's role and its recommendations; that Bart Kerr would review the section of the report dealing with the proposed reorganization of the administration; and that Norman Roberts would review the section of the report dealing with the proposed finan- cial and budget process recommendations. Mr. Coop described in some detail the recommendations out- lined in the.report pertaining to the City Council, as indicated on page 1-S through page 3-S of the report. He stated that Council should formally designate, by resolu- tion, the Mayor as the City's political leader and the Council's representative; and that the role of Council is to make policy decisions. He elaborated on specific sug- gestions contained in the report dealing with staff report- ing methods, agenda items and agenda back-up, an expanded Consent Calendar, and other innovations which would provide more time and opportunity for Council to make policy decisions and delegate more administrative functions to staff. Mr. Bart Kerr described the recommendations pertaining to the improvement of the City Manager departmental organization. He stated that there is a need 1) for increasing and clarify- ing the delegation of authority from Council to City Manager, and from City Manager to his staff; 2) for a smooth function- ing management team to accept the delegation of authority; and 3) for improved coordination between the departments. To accomplish this the report recommended reorganization of the office of the City Manager to include: City Manager, Assistant City Manager, four Deputy City Managers, Adminis- trative Assistant, and Public Information Officer. Mr. Kerr stated that the Deputy City Manager positions would be responsible for 1) administrative and support services, 2) development, 3) community services, and 4) public safety. CITY COUNCIL MINUTES 195 MAY 6, 1975