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MINUTBS OF THB ADJOURNBD REGULAR MBBTING OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA June 16, 1975 The Adjourned Regular Meeting of the City Council was called to order at 12:10 P.M. by Mayor John Garthe in Room 831, City Hall, 20 Civic Center Plaza, with the following Council members present: Gordon Bricken, David F. Ortiz, Harry K. Yamamoto, Vernon S. Evans, David L. Brandt, James E. Ward and Mayor John Garthe. Also present were City Manager Bruce C. Spragg, Acting City Attorney Charles Liberto, Director of Public Works Ronald Wolford, Director of Planning Charles C. Zimmerman, Executive Director of the Community Redevelopment Agency Richard Goblirsch, and Clerk of the Council Florence I. Malone. · he Clerk reported that proper notice and posting of the meeting bar been given with affidavits on file in her office. RECESS At 12:12 P.M., Council COMMUNITY REDEVELOPMENT recessed to convene the AGBNCY Community Redevelopment Agency. Council recon- vened at 1:25 P.M. with all members present. MANAGEMENT IMPROVEMENT The City Council con- PROGRAM REPORT tinued its review of the Report on the Management Improvement Program for the City, prepared by Arthur D. Little, Inc., San Francisco, directing its attention to the Report recom- mendations for improvement and staff support as they pertain to the City Council role in City government. Acting upon the first recommendation (Page S), Council instructed the City Attorney to prepare a resolution which clearly indicates that the Mayor speaks for the City Council, and the Council directs him to take an appropriate leadership role with respect to the citizens and the City Manager and his staff, on the unanimously approved motion of Councilman Evans, seconded by Councilman Brandt. Acting upon the second recommendation (Page 6), Council directed and authorized the Mayor to establish a committee composed of himself, the Vice Mayor, the City Attorney, the City Clerk and the City Manager, to analyze the Council Agenda to determine which items can be handled administra- tively and eliminated from the Agenda, on the unanimously approved motion of Councilman Evans, seconded by Councilman Bricken, with the proviso that the first meeting be held subsequent to the adoption of the 1975-76 Budget, and that the recommendations of the committee be brought back to the Council for its approval. Acting on recommendations 5, 4, 5 and 6 (Pages 7 and 8), Council instructed the City Manager to develop an in-service training course in report preparation and report writing for appropriate staff; to prepare a one page cover sheet for each report to summarize the report and specify the recom- mended action or actions; to have the Agenda carry a listing of each staff report requested by Council which involves more than just a routine answer Tor information; and to record the amount of time spent by the staff on each report. The motion was made by Councilman Bricken, seconded by Coun- cilman Ward, and unanimously carried. CITY COUNCIL MINUTES 243 JUNE 16, 1975