A THRU Z CONSULTING 1 - 2014 - Laserfiche WebLink

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negotiate a contract price based on available funding and a further breakdown ofthe not-to-exceed cost submitted in the fee proposal. The fee proposal shall be divided into two separate fees for Part I, analysis of existing facilities, and Part 2, - Construction documents, specifications, permits and construction support and oversight. 7. DESIGN/BUILD AGREEMENT A sample Agreement is enclosed for your review, as Exhibit "C". The RFP and the Vendor/Contractor's proposal will be attached and become part of the agreement as exhibits. 8. INSURANCE REOUlREMENTS A certificate of insurance is enclosed for your reference as Exhibit "B". Please refer to the sample agreement for the necessary amounts of general tiability, automotive, worker's compensation and professional liability insurance. The appropriate endorsements are also shown within the sample contract agreement. The certificate shall include the City of Santa Ana, its officers and employees as insured or additional insured. 9. CITY RESPONSIBILITY The City of Santa Ana will be responsible for the following: A. Providing all available existing plans and records. Vendor/Contractor is responsible for researching available records and paying for copies of records. B. Coordinating access to the site for vendor/contractor review prior to submittal of proposal. C. Providing base sheets, configuration files and the City of Santa Ana's CAD Standards. 10, EXAMINATION OF SITE PRIOR TO SUBMITTING PROPOSAL Each Vendor/Contractor must inform himself fully of the conditions relating to the project and the employment oflabor thereon. Failure to do so will not relieve a successful bidder of the obligation to carry out the provisions of the contract. A site visit is scheduled for October I, 2004 at 10:00 a.m. II. RIGHT TO REJECT PROPOSALS A. The City of Santa Ana reserves the right to reject any or all proposals submitted and no representation made hereby that any contract will be awarded pursuant to this RFP or otherwise. B. All costs incurred in the preparation of the proposal, the submission of additional information and/or any aspect of a proposal prior to award of a written contract will be borne by the respondent. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind that may be incurred by the respondent. All proposats submitted to the City of Santa Ana become the property of the City. 12. SCHEDULE The city schedule for this project is as follows: Citv Releases RFP 09/20/04 Site Visit 10/01/04 Proposal Due 10/08/04 Consultant Contract A ward bv Citv Councit 11/15/04 Complete Work by Vendor/Contractor 07/01/05 4