COSTA MESA, CITY OF 1-2005 - Laserfiche WebLink

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Attachment A Table of Contents, continued Part Three - Application Requirements and Process ................................................................ 29 Application Components .... ... ............... ...... ...... ...... ............... ........ ..... ........... ......... ........ ...... 29 Mailing Address ... ....... ..... .................. ............... ... ....... ..... ...... .... ....... ... ............ ......... ... ......... 29 Application Cover Sheet ....... ................. ........... ...... .......... ........... ......... ........................ ........ 29 Project Narrative and Budget Worksheet .............................................................................30 Eligible Projects.... ............. ......................... .......... ...... ..... .................. ........ ........................... 30 Governing Body Resolution ... ............. ...... ........ .... .............. ....... ...... ... ....................... ... ....... 31 Grant Assurances ... ..... ....... .................... ............... ..... ...................................... ..... ................ 31 Funding Distribution by Jurisdiction........ ............ ........... ........... ...... ........... ......... ........... ..... 31 Application Due Date ................... ......... ... ........ ..... .......... ........................ .................... ......... 31 Application Assistance................................................ .......................................................... 31 Application Approva1............. ....... ......... ..... ..... ................ .......... ........ ........ .... .............. ......... 32 Conditional Approvals ... ..... .......... ..... ....... .... .... ....... .............................. ............... ....... ......... 32 Part Four - Performance Period Activities................................................................................33 Reimbursement of Eligible Costs ........ ............. ............... .............. .... ................................... 33 Duplication of Benefits......................................................................................................... 33 Changes to Scope of Work or Budget...................................................................................33 Performance Reports.. ........... .......... .......... .......................... .......... ............. .................. ......... 34 Interest Earnings .. .... ................. ............. ..... ....... ........ ............. ........... ........... .... .................... 34 Procurement Requirements ................................. ............................... ................. ..... ...... ....... 35 Monitoring Grant Performance.......... ....... ..... .................. ... ......... ....... ................. .... .... ..... .... 35 Record Retention Requirements ............ .................. ............................ ................................. 35 Accessibility of Records ... ........ ......... ..... ...... .... ....... ...... ....... ............. ......... .... ......... ............. 35 Freedom of Information Act (FOIA) ....................................................................................36 Suspension or Termination ........... .............. ................................ ....... ........... .... ...... ...... ........ 37 Part Five - Grant Closeout ........................................................................................................38 Notification of Grant Completion............... ..... .................................. .............. ..................... 38 Closeout Review and Notification ..................... ......................... .................. ... ........ ............. 38 Financial Reconciliation of Grant Funds .............................................................................. 38 Audit Requirements... .................... ............. ..... ....... ............ ................ ........ ... ..... ............... ... 38 Appendix A - Authorized Eqnipment List................................................................................ 39 Appendix B - Training Classes and Approval Process............................................................. 57 Appendix C - Development of Interoperable Communications Plans...................................... 60 Appendix D - Letter Regarding Submission of Equal Employment Opportunity Plan............ 63 Appendix E - Grant Forms........................................................................................................66 Appendix F - State Homeland Security Strategy - DRAFT ..................................................... 80 Appendix G - Abbreviations and Acronyms ............................................................................82 FY04 Urban Areas Security Initiative Page 2