URS CORPORATION 4 - 2005 - Laserfiche WebLink

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1. Bidders are encouraged to be responsive to the objectives stated in this RFP. If, however. a Bidder feels that it can offer substantial cost/benefit and/or performance advantages, the City of Santa Ana will consider and may accept alternate proposals. Alternate proposals must specify how they deviate from the requirements and describe cost reductions or other benefits to be achieved. The Scope of Work contains what we believe is the minimum work product for the strategic plan. 2. Bidder will be working with a project team consisting of members from the Santa Ana Police Department, the Anaheim Police Department, the Orange County Sheriff and members of other agencies in the Operational Area. The lead project team members for the client will be those individuals in each agency that manage the Urban Area Security Initiative (UASI) for the Urban Areas (UA). Bidder must assign a project manager to this project that has significant experience in similar work. and as many qualified employees as will be needed to complete the work on schedule. 3. Bidder will be responsible for obtaining relevant information and data from agencies throughout the Orange County Operational Area (OCOA). which will include organizing stakeholder meetings and using consensus-building techniques to prioritize critical infrastructure and grant spending now and in the future. Bidder will also be responsible for meeting with the Urban Areas (UA) project team as often as necessary, but at minimum once a week until project completion. Bidder will leverage existing data and information to the fullest extent. but must validate the data and not be limited by it in the pursuit of current data and information relative to all aspects of the project. 4. Bidder shall maintain a detailed schedule of activities for Bidder's team, and update the scheduie on a weekly basis until project completion. The updated scheduie shall be transmitted to the lead representatives of the Urban Areas (UA) on a weekly basis or more frequently if needed. Bidder shall prepare progress reports on a monthly basis, with interim reports every two weeks outlining issues, constrictions or other key information relative to project progress. Each progress report must identify milestones and deliverables contrasted with original milestone completion dates. Bidder should use generally accepted project management software. 5. The Urban Areas (UA) expect that the project will be completed in 120 days. Bidder shall consider his/her resources. expertise and other variables when responding to the RFP and agreeing to the timeline. An extension of the timellne is possible but should be based on unavoidable circumstances that must be approved in advance by the Urban Areas (UA) lead project team. If Bidder is able to show significant benefits to the final work product by granting additional time for the project. the timeline may be extended as described above. but only after approval by the lead project team. 6. Bidder's work product will become the property of the Urban Areas (UA) and shall remain confidential at all levels. The work product, including its derivatives and any materials upon which consultant relied. shall be kept confidential and not released to anyone without the express approval of the Chiefs of Police of each Urban Area (UA). 7. Bidder shall describe any areas in the Scope of Work (SOW) for which Bidder needs to partner with others. Bidder will be the prime contractor and may partner with others to provide the necessary Page 25 of 51