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<br />CITY COUNCIL MEETING DATE: <br /> <br />~ <br />~ <br /> <br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />MAY 2, 2005 <br /> <br />TITLE: <br /> <br />APPROVED <br /> <br />o As Recommended <br />o As Amended <br />o Ordinance on 1 sl Reading <br />o Ordinance on 2M Reading <br />o Implementing Resolution <br />o Set Public Hearing For <br /> <br />AGREEMENT FOR OFF-SITE <br />ELECTRONIC MEDIA STORAGE <br /> <br />Q-i?l4ER <br /> <br />CONTINUED TO <br /> <br />.-/ <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />1. Direct the City Attorney to prepare and authorize the City Manager and <br />the Clerk of the Council to execute an agreement with Data Products & <br />Solutions, Inc. for off-site electronic media storage services and <br />products for a two-year term in a total aggregate amount not to exceed <br />$40,000, <br /> <br />2, Authorize the Executive Director of Finance and Management Services <br />Agency to execute up to three, one-year renewals pursuant to the terms <br />of the agreement, <br /> <br />DISCUSSION <br /> <br />Critical data is generated by the City's computer systems and secure back- <br />up for this data is necessary. Copies of the most critical data are <br />physically transferred and stored at a secure off-site location, Off-site <br />data security protects against loss of computer generated data from <br />physical, accidental, or hostile causes. This service helps to ensure that <br />the integrity and availability of City computerized business systems is <br />maintained, Both the Police Department and the Finance and Management <br />Services Agency utilize the same vendor for data storage services. <br /> <br />Staff surveyed industry sources to identify providers who service the area <br />and provide the range of service sought by the city. American Vault-Data <br />Vault, Inc, and DPSI met the initial criteria and were contacted. A team <br />representing the Police Department and the Finance & Management Services <br />Agency was formed. The team collected requirements and developed a vendor <br />evaluation criteria and an assessment scoring tool. The evaluation team <br />conducted interviews, visited facilities, gathered reference input, and <br />reviewed submissions from the candidate vendors. <br /> <br />25K-1 <br />