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<br />Off-Site Electronic Media Storage <br />May 2, 2005 <br />Page 2 <br /> <br />The evaluation rating for the two firms is as follows: <br /> <br />Firm <br /> <br />Score <br /> <br />DPSI <br />American Data Vault <br /> <br />89 <br />30 <br /> <br />Staff recommends the selection of DPSI to provide off-site storage <br />services for the Police Department and the Finance & Management Services <br />Agency. A two-year term agreement with three, one-year renewal options is <br />recommended due to the risk in moving the stored media and the additional <br />costs involved in withdrawing stored holdings. In addition, lower pricing <br />is gained by an initial two-year term. If the City elects to renew the <br />agreement, prices may be adjusted by DPSI by a maximum of three and a half <br />percent per year. <br /> <br />FISCAL IMPACT <br /> <br />Funds are available in the Other Contractual Services accounts from the <br />Finance and Management Services' Information Services account (account <br />no. 11-179-6291), and the Police Department's Computer Services and <br />Records Services accounts (account nos, 11-338-6291 and 11-345-6291 <br />respectfully) . <br /> <br />. b#~:r:?-- <br /> <br />~;I'.?~~UI M, Wal ters <br />t'~ Chief of Police <br />Police Department <br /> <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br /> <br />'-t\~,,,,r'.j,,'l:--.t'. . \. '\A...l <br />Francisco Gutierrez <br />Executive Director <br />Finance & Management Services Agency}", <br /> <br />25K-2 <br />