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ucation 'IZ- Engineering 2.5 Coordination with Applicable Agencies/City Departments Coordination with the reviewing agencies is critical to the success of every project. We will schedule a kick- off meeting with all of the participating City departments with an interest in the project. Maintenance staff often has important insights to what works and what doesn't in a certain location. Each department has their own special interests and design preferences and it is imperative to discuss this items early in the project schedule. Misunderstandings later on in the process can cause costly delays or develop into fatal flaws that could have been avoided. 2.6 Conceptual Design/Review Meeting(s) Even the smallest project will benefit from an initial conceptual design that is reviewed by the project team. The conceptual design identifies all the critical parameters of the project. Projects that involve a significant paving effort, always have several design options that are available at differing costs. The conceptual study will include value -engineering activities to select the most cost effective design solutions. A conceptual cost estimate is developed to assist the City with funding and programming of the project's improvements. Impacts of the project can be identified in the conceptual phase. These impacts may require mitigation measures that should be factored into the project's schedule and cost estimates. 2.7 Draft/Final Plans, Specifications and Estimate/Review Meeting(s) The draft and final plans will be detailed based upon the conceptual designs completed in the previous stage. At this point all of the final tie-ins, details, calculations and bidding elements are added to the drawings. The specifications are prepared at this stage, completely defining all of the work required. Final estimates are tl�4n dcveldped from the plans and specifications The Pisns and sgceifications will � dross-referenccd_4p;.—_ . -i_ - ,� a xs�sure that, eacli-item tn_be _W__p the pla leas; rc� nate t :�st�eut �tttc rc eut a taws- ATI drawings will b pr€p�rcd_usit� Microstation CADD .�tcQgraru- and. w l# t11 tfie �t� r _ -CATi) Standard. Cif atzans wd be prepared To lvticrasof€' Prior to 'submitting pizi4s,''specifications--and estimates to the City for review, URS—wit e©nducr irate _ . quality control reviews to assure the Cprrectness and qualityOf—our_DrsxtuctsLtndependent titiality cardwVa review is usually performed by a Registered Civil Engineer;"not_specifkally involved 4 the design Qf the ._ project. C.rR.S will coordinate end, fFneees ry; i feet [tti the variiitss`City iieparimenfs during the review peff&t --" - --cfat°if'y any design issues to -Belo -facilitate the plan check pro<:ess: After Stas received ari_ reviewedi comments, we will meet again wit the City staff to discuss and verify the actions that would be taken to address the review comments. 2.8 Construction Bidding Assistance ^� To ensure that the project is financially successful, we must do everything possible to receive good bids from contractors. Primarily, this involves producing a complete set of plans and specifications. However, after the plans are released for bidding, it is necessary that the designer of record be available to answer any questions that may arise during the bid period. We will be available for this phase of the project and will assist the City with evaluation of bids received to ensure that only responsive and responsible bidders will be awarded the construction contract. URS Page 5 r