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., Contract Award for City Vehicles (Spec. No. 05-074) July 5, 2005 Page 2 The notice inviting bids was advertised on June 21-22, 2005, and bids were solicited. A summary of the bid invitations and bids received is as follows: 9 Invitations For Bid mailed 1 Invitation For Bid mailed to a Santa Ana vendor 5 Bids received 1 Bid received from a Santa Ana vendor Bids were received, opened on July 1, 2005 and evaluated (Exhibit 1). The bid from Bob Stall Chevrolet lacked vehicles with side air bags. The bid from Maurice J. Sopp only quoted on one vehicle. The bid from Wondries Fleet Groups offered a 2004 vehicle. All three bids are nonresponsi ve to the specifications. The bid from Guaranty Chevrolet, a Santa Ana vendor, is responsive to the specifications and meets the City's requirements. In addi tion, the City annually establishes blanket order contracts of up to $10,000 with various vendors on a fiscal year basis. The contracts facilitate purchases that are required on a recurring basis and reduce the number of small value orders. However, the purchase of the Chevrolet Tahoe vehicles, when added to the vendor's fiscal purchases, exceeds the $10,000 aggregate total, and requires Council approval. In order for Fleet Maintenance to continue using Guaranty Chevrolet, staff recommends Council approval of a blanket order contract. FISCAL IMPACT Funds are available Machinery & Equipment Fire Chief Machinery & in the Fleet account (account Equipment account Services Equipment Replacement no. 76-145-6641) and Office of (account no. 011-320-6641). -i~\.-~ G...\~'~ Francisco Gutlerrez Executive Director Finance & Management Services Agenc~ PMG/KM/05-074,2:sp 22K