25D - TRAFFIC SIGNAL, SYSTEM & LIGHTS MAINT.

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REQUEST FOR COUNCIL ACTION ~ ~ CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: AUGUST 1, 2005 TITLE: APPROVED o As Recommended o As Amended o Ordinance on 151 Reading o Ordinance on 2nd Reading o Implementing Resolution o Set Public Hearing For AGREEMENT FOR TRAFFIC SIGNAL, ADVANCED TRAFFIC SIGNAL MANAGEMENT AND STREET LIGHT SY..S. TEMS MAI{2 . CE , )~ /' .'2 /~ CITY NA R J RECOMMENDED ACTION CONTINUED TO FILE NUMBER Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute a three year agreement, with an option for two one-year extensions with Team Econolite to provide maintenance of the traffic signals, advanced traffic management system and street lights in an amount not to exceed $650,000 per fiscal year. DISCUSSION The City's traffic signal, advanced traffic management system and street lights maintenance contract will expire on August 31, 2005. A Request for Proposals (RFP) for these services was mailed on May 16, 2005 to three qualified traffic signal maintenance services contractors. Proposals were received from two of the three contractors. The proposals were reviewed by a five-member committee comprised of Public Works Agency staff. The ratings were based on company personnel and it's subcontractor experience , responsiveness to the requirements, ability to respond and schedule work, facilities maintained by the company, past service record with City and completeness of the proposal. Once rated, the sealed bids of the two contractors were opened. The contractors were required to submit costs for the routine maintenance and unit fees for all items needed to perform extraordinary work. Based on these unit fees and the quantity of prior year extraordinary maintenance work, the City estimated the costs for the next fiscal year (Exhibit 1). 250-1