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March 4, 2005 Mr. Nabil B. Saba, PE City of Santa Ana Security Management System - Bid & Construction Assistance Proposal Page 2 of 3 Task 1— Coordinate & Attend Project Kickoff Meeting Coordinate and attend a project construction kickoff meeting. Prepare and distribute minutes of the meeting to attendees within 5 business days following the meeting. Task 2 — Review Contractor Submittals Review Contractor submittals consisting of the proposed products, bill of materials, shop drawings, and installation plans for compliance with the contract specifications. Up to 2 review cycles have been estimated. Subsequent to the review and approval of the submittals, review the training, and operations and maintenance manuals, including as-builts. Task 3—Attend Field Testing and Provide Report Attend field testing of the system upon substantial completion, as requested by the City. Also perform an inspection of the installation practices for adherence to the Specifications and applicable codes. Provide the City with a report noting the deficiencies. Following satisfactory resolution of the deficiency list, and the final acceptance test as determined by the City, review the operations and maintenance manuals for completeness and compliance with the Contract Specifications, and provide the City with a report stating the condition of the documents. W441P71•L•141a44 The engineering services enumerated in the scope of work above will be provided as per the following fee estimates: PART A — BID ASSISTANCE, $8,970. This fee includes an estimated 4 hours of involvement by an engineering assistant at $60 per hour, 44 hours of involvement by a senior engineer at $125 per hour and 22 hours of involvement by a principal engineer at $140 per hour, and a total of $150 to cover mileage and other direct costs. PART B — CONSTRUCTION MANGEMENT ASSISTANCE, $16,180. This fee includes an estimated 16 hours of involvement by an engineering assistant at $60 per hour, 88 hours of involvement by a senior engineer at $125 per hour and 28 hours of involvement by a principal engineer at $140 per hour, and a total of $300 to cover mileage and other direct costs. Total "not to exceed" Part A & B: $25,150.00 The total estimated fee amount will not be exceeded without written authorization by the City. SERVICES NOT INCLUDED The following services are not included in this proposal and will be provided at an agreed upon scope and fee at the City's request. • Coordination, Attendance and Documentation of Progress Review Meetings • Coordination of Field Activities • Contractor RFIs and Change Orders • Factory & Final Acceptance Testing • Project Management and Administration • Project Acceptance and Closeout Thank you for the opportunity to submit this proposal. We are truly excited about the possibility of being associated with the City of Santa Ana on a long-term basis, and look forward to being of service regarding this important project.