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2.23 Invoices: Terms for invoices submitted to the City will be N-45 DOI (payment due forty-five (45) days from date of invoice) and can be submitted monthly or submitted when specific stages have been completed. All work will be finished and a final invoice will be submitted before October 31, 2005. From time of award of Contract (anticipated to be July 5, 2005) to completion date (October 31, 2005) leaves very little time for the successful implementation of a system of this magnitude in the Santa Ana Police Department and a fundamental change in workflow for the Forensic Services Section. Every precaution must be made to ensure that there are no delays in execution of a Contract, issuance of a Purchase Order, and payment of an initial deposit for hardware purchase. In addition, Linear Systems will need to rely on availability of City and Police personnel resources to integrate the DIMS® Systems into the existing network infrastructure. See: 2.13 Terms and Conditions 2.24 Termination: Termination. Since this agreement is to provide computer hardware, software, and services to the City of Santa Ana and since both Linear Systems and the City of Santa Ana will commit significant investments of both time and money, it is highly desirable that nothing should cause termination of the said agreement and/or Contract. 3.1 System Demonstration: Linear is able to demonstrate the complete system in several live environments including at Linear Systems facility in Rancho Cucamonga or at a variety of customer sites in the United States. The agency with the requirements closest to that of the Santa Ana Police Department and with the most complex installation and implementation is Las Vegas Metro Police Department. That system will be available for viewing, demonstration, and testing with several days notice. In addition, Linear Systems can provide working software and several components of the DIMS® Solution to the City for testing at the Police Department. 3.Ia System Components: Linear DIMS® software solution is compliant with California DOJ and State of California guidelines for Digital Image Management. Cal -OSHA Letter 1998 RAW Format (Attachment #7). Cal -OSHA Letter 2005 Digital Transition (Attachment #8). DIMS® software inherently includes multi-level security including; written Policies and Procedures, network access protocols, DIMS® access restrictions, read-only files, redundant and separate case files and archive files, RAW camera authentication. JPEG and RAW verification/authentication using hashing and checksum technology, encryption and active virus scanning for movement of images over the network, manifest and receipt files for every transaction, log files for every image, log files for every Download Station, Master Log on DIMS® ImageServer, biometric user identification for download and access, pattern matching for data entry, double case numbers entry, DIMS® ServerSync for redundant archives, PDD WORM technology for chain of custody, Administrator defined user download options, unique and secure serial numbered CD or DVD output, password protection of setup in DIMS®, and a high level of simplicity and automation to eliminate mistakes. DIMS® is capable of rapidly retrieving and archiving very large quantities of photographic, video, and audio evidence. This processing adheres to the Policies and Procedures established by the Santa Ana Police Department and follows best evidence rules for chain of custody. DIMS Description (Attachment #9). Digital Camera Technology (Attachment #10). 3.A System Components: A complete DIMS® Solution is a comprehensive turn -key package including components sourced from several select manufacturers integrated with DIMS® software and hardware that includes the capability to capture, download, store, and catalog still images, video clips, cell phone data, and enhanced audio and to disseminate that evidence using DIMS® software, equipment, and hardware. Linear Systems Confidential Page #15 of 66 Santa M PD R po.l 060405.doc