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Page 1 of 24 EXHIBIT A GROUNDS/LANDSCAPE MAINTENANCE CONTRACT SPECIAL PROVISIONS GENERAL CONDITIONS A. FUNCTIONS AND RESPONSIBILITIES 1. City The Executive Director of Parks Recreation and Community Services or his Designee (Director) may accept/reject materials, workmanship, and make minor changes to the scope of work or schedule as set forth, which do not involve extra cost to the Contractor. The Director shall decide all questions, which may arise as to the manner of performance, completion, and or interpretation this Exhibit. 2. Contractor a) Local Office The Contractor shall maintain a physical office within the 714 area code (local office). The local office shall be open Monday through Friday 8:00 a.m. to 5:00 p.m. with a company representative present at all times. Answering services or mobile telephones will not be considered a local office. b) Submittals Prior to performing, Contractor shall submit to the Director for approval: 1) a detailed annual, monthly and weekly work schedule; 2) time sheets of employees assigned to the contract areas; 3) names and titles of all persons working on the project; and, 4) equipment, materials and/or chemicals to be used on the project. The information contained in the above referenced documents shall be updated with any new information as available. The Director shall be immediately notified of any changes to the above information. c) Uniforms and Vehicle Identification The Contractor shall provide to all field personnel a standard uniform including but not limited to uniform company hats, collared work shirts, pants, and ANSI approved safety shoes. All uniforms will be marked with some form of company logo or other form of identification. . All vehicles and equipment on the project site shall be in operable and working condition, clean appearance without visible damage, dirt graffiti etc. In addition, all vehicles shall have the company's name clearly identified on the right and left side doors.