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City of Santa Ana Public Works Agency Response to RFP for General Right of Way Services renting of property prior to being needed for construction of the Project will also be addressed. Procedures for coordinating with the City's other contractors will also be delineated. Finally, Paragon will provide a checklist for lead/asbestos testing and abatement and subsequent demolition. Property Inventory Report A Property Inventory Report (PIR) will be submitted monthly to the City by the date specified. It will list the properties owned by the City and their status. The PIR will contain the status of interim rental collections, lead and asbestos testing & abatement, board -up, fencing and demolition data. Turnover and Securing of Property Within one working day from close of escrow, Paragon will secure the property to protect the asset from trespassers, vandals, or looters. Paragon will (1) inspect the property and take digital photographs; (2) notify the Police Department of the newly vacated property; and (3) re -key locks, fence and board up, and place ownership and no dumping signs. In addition, we will deal with any other urgent issue in accordance with the City's policies and procedures. Unless the property is to be leased or rented, utility company notification for shutoff will be made within one working day of close of escrow. As required, Paragon will arrange for pest control, debris removal, and will deal with any other condition noted on a specific parcel as is prudent and necessary under the circumstances. Demolition and Subsequent Management Vacated structures will be razed as quickly as economically feasible. Paragon will oversee and coordinate the demolition of these structures. Included in this task are: lead/asbestos/other hazardous materials inspection and removal (expected to be an issue because of the age of many of the structures in the Project area), removal of locks, capping of utilities, demolition of structures and removal of debris, removal of landscaping trees and shrubs unless they are scheduled for preservation, and fencing/re- fencing of vacant lots with gates and master keyed locks. Properties will be left in a safe, sanitary, and secure condition, and will be made ready for construction. The properties will be inspected for trash, weeds, graffiti, etc. at least twice a week. Ownership signs will be replaced as necessary. Any adverse conditions found will be rectified as soon as is necessary or practical. Landlord and Accounting Services The City may plan to lease or rent acquired properties prior to construction. Since many of the properties are not owner occupied, it is anticipated that Paragon, as the City's Property Manager, may serve as landlord on behalf of the City for an interim period until all tenants are relocated. Rental agreements or leases will be prepared. In the event of a take over of an existing lease, Paragon will review the lease and determine any landlord duties that must be performed during the interim period before the tenant is relocated. We will ensure that utilities and other basic services are available to occupants of structures under lease or rental. Paragon will make every reasonable effort to collect rent when due and either deposit the funds in a trust account or transmit immediately to the City. We will account for all funds 10