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. . correspondence, offers, and contacts with each property owner and City; provide City with written status reports at the prescribed interval and confer with City Project Manager as needed; maintain a current Acquisition Checklist showing each successfully negotiated parcel and outlining any special terms agreed to with a recommendation for City action. 5. Documentation Overland Resources, Inc. will work with the City to create the documents pertinent to this project. Copies of all documents formulated and produced will be made available to the City for approval. Complete and thorough documentation of all management, appraisal, acquisition, relocation, and property management activities will be maintained daily. Each parcel file will contain a parcel diary, where all activities, including telephone and personal contact, will be recorded. Overland Resources, Inc. also keeps an Acquisition Checklist, on a per parcel basis, of all properties and activities involved with a project. This master is updated constantly and is accessible to all personnel through our computer network system. 6. Right of Way Acquisition Status Reports and Maps Overland Resources, Inc.has the computer resources, hardware and software, to produce specialized status reports that track the acquisition process. These status reports are updated continuously are available on-line to our right of way agents. We will work with the City to provide continuous status reports of the acquisition activities. Maps of any kind can be prepared or provided upon request using in-house resources. 7. Acquisition and Coordination of ROE Right of entry documents may be needed in advance of final acquisition for Phase I and Phase II investigations. Depending on the timing and flexibility of the client, Overland's methodology for ROE acquisition is to implement a program asking for voluntary donation of these non-intrusive, temporary licenses for little, if any compensation. In consideration of the donation, we are often able to work around critical or sensitive time constraints of individual businesses or occupants. As with any interest in real property, we are sensitive to the provisions of the Uniform Act and operate with that as our underlying premise at all times. 8. Cost Estimates If necessary, Overland's project team can prepare cost estimates for budgetary and planning purposes. This task may also include other specialized disciplines such as relocation cost estimate,S, goodwill loss exposure estimates, moving cost estimates, demolition cost estimates, and professional services cost estimates. 9. Environmental- Coordination to Secure Certificate of Sufficiency There are two principle bodies of environmental law which effect the acquisition process - the California Environmental Quality Act (CEQA) and the National Environmental Protection Act (NEPA). Both require that the public agency review every project for potential environmental impacts caused by the project and to make determination as to what the impacts are. We will ensure that each file has proper documentation as to compliance with CEQA and NEPA (client provided).In addition, we will assist the team in processing Phase I environmental investigation reports and, if necessary, further studies as recommended by the environmental consultant. Currently, federal laws have no requirement that the acquisition team certify the status of hazardous waste on a project. Nevertheless, we will work to be able to produce documentation that each parcel has been adequately investigated to protect the client. 10. Condemnation/Litigation Support Condemnation Counsel is a City provided item. Overland staff has worked with numerous law firms and will provide general and technical support to the litigation team. Overland is able to provide a high quality work product with minimal time requirements to support the needs of an aggressive condemnation program. RlAND O'Yf-souRces Page 3