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<br />C. ACCOUNTS RECEIVABLE <br /> <br />In an effort to create an audit trail for accounts receivable and secure the funds that <br />are received as a result of services provided by the CITY, the following shall be <br />required as the primary method of tracking and receiving cash receipts. <br /> <br />I. Any and all funds, no matter what the source, are to be processed by the City. <br />Information relating to such payments shall be transmitted to CONSULTANT. <br /> <br />2. CONSULTANT shall have the ability to have payment information posted to the <br />patient account, noting the source of payment at the time of posting, thus <br />becoming part of the permanent file. <br /> <br />3. CONSULTANT agrees to maintain a separate set of accounts receivable records <br />which will be available for review at the discretion of the CITY. <br /> <br />4. CONSULTANT agrees to forward to CITY any payments made directly to <br />CONSUL T ANT as a result of CONSULTANT billing. <br /> <br />D. REPORTING <br /> <br />1. CONSULTANT must be able to provide at the onset ofthe contract, daily, <br />monthly, ad hoc, and annual reports. These reports must demonstrate clear audit <br />trails, detailed payment adjustments and account balance experience by account. <br />These reports must be in accordance with customary accounting practices. A <br />sample report list would include: <br /> <br />a. Monthly Billing Survey <br />b. Monthly Sales Journal <br />c. Monthly Cash Receipts Journal <br />d. Monthly Receivables Aging <br />e. Management Accounts Receivable Analysis <br />f. Statistical Reports <br /> <br />2. The CONSULTANT shall submit an annual report at the end of each CITY fiscal <br />year (July 1 through June 30). <br /> <br />3. The annual report shall be stated with references to Paramedic Subscription <br />program members and non-members separately. <br />