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SANTA ANA, CALlFORNIA- FIRE DEPARTMENT REMOTE AccESS ,. PROPOSAL Group 1 's pricing assumes that the City's GIS data contains the address information necessary to be incorporated into REMOTE AccESS '.. Should the City's address-based files that are listed above lack the unique identification numbers, addresses or address ranges, Group 1 can create them. Such tasks, however, would require a Change Order to this Statement of Work, and to the associated contract price. Additionally, should the City's map files lack associated .DBF information, Group 1 can import address information from other sources. Such a task, however, would also require a Change Order to this Statement of Work, and to the associated contract price. 2.4, Project Management Throughout the execution of the contract, an assigned Client Manager will coordinate and oversee all the phases of the project including the map utilization, digitizing, interface development, installation and training. The Client Manager will schedule various meetings with the Department's internal staff, implement any Change Orders to the contracted Statement of Work and will be the main Group 1 point of contact (POC) for the Department throughout the life of the project. The Department will be required to identify a Department POC that will work with the Group 1 Client Manager. Typical tasks that are performed as part of Project Management include the following: . Internal Planning meetings . Kickoff Meeting, System Specification Review & Interface Meeting (on-site) . Materials acquisition . Schedule alterations . Vendor coordination . Monthly status reports (if required by contract) . Monthly meetings (via telephone if required by contract) . Documentation preparation . Installation and Training coordination . Test method assistance . Acceptance (on-site) . Handover to Client Services (on-site) The Client Manager will work to jointly establish key dates to assure the timeliness of the project. When possible, 10 day-advanced notice of changes to the schedule are requested to minimize project delays and/or extra costs. Group 1 reserve the right to invoice costs associated with changes or cancellation of meetings that involve travel, lodging and other expenses, Group 1 reserves the right to also invoice for the above costs, plus hourly rates of personnel and the then current rate, for time lost should meetings be cancelled and/or the appropriate people are not made available for project task after Group 1 has arrived on-site. Every effort will be made to eliminate these issues through communications from the Group 1 Client Manager. ..-~,GROUP 1 SOLUTIONS, INC. @ PAGE 10 OF 25