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SANTA ANA, CALIFORNIA - FIRE DEPARTMENT REMOTE AccESS ,. PROPOSAL 2.3. Geographic Information System Services 2.3.1. GIS Map Utilization Group 1 understands that the Department will obtain all necessary electronic map files from the City's Geographic Information System (GIS) in ESRI .shp file format. Group 1 requires that the files be provided in the format as detailed in Attachment A, REMOTE AccESS ,. GIS & Drawing Materials List and will act on the behalf of the Department in discussions with other government entities (e.g. Assessor, Development, Water Utility). if necessary. Accuracy of searches in REMOTE AccESS '" is dependant on the availability and accuracy of the map data provided. 2.3.2. Address Database Group 1 will enable a search of exact addresses for that section of the map defined by the City's coverage area if the GIS map data contains appropriate and adequate address information as described below. 2.3.3. Address File Requirements Group 1 typically utilizes the attribute database files (.dbf) associated with the address point, building and/or parcel map layer (.SHP) files. For REMOTE ACCESS ,. to perform exact address search functionality, the attribute database files must contain, at a minimum: . A field that contains a unique identification number, usually represented by Tax ID or Parcel Identification Number (PIN). . Address information (i.e., Street Number, Street Name, Street Type, etc.) separated into individual fields, or, b) a full address string (e.g., 123 W MAIN ST) stored in a single field. REMOTE AccESs'" functionality also requires the existence of address ranges based on street segments. The ranges are used to complete approximate street centerline searches when exact address searches are unable to locate an address on one of the address-enabled layers. The absence of address ranges from the street centerline file will impair or eliminate this function in REMOTE AccESS '.. REMOTE AccESS ,. can be configured to support different address range formats and layouts. Group 1 will review and report any possible problems when street centerline ranges follow non-standard layouts. Additional address standards that can impact the operation of the software include; inconsistent street naming between different map layers, inconsistent use of street types between map layers and dispatch systems when mobile interfaces are included, lack of required map attributes data to display location or address information in the REMOTE AccESS ,. map viewer. Group 1 will complete an assessment of the various map and address databases during the initial configuration of the system and report these to the Department for further action. ~ GROUP 1 SOLUTIONS, INC, @ PAGE 9 OF 25