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The Santa Ana Workforce. investment Bmard/1'outh Council The Youth Service Provider Network ~tFP 2(105/20(16 Orange County Children's Therapeuriic Arts Centcr • OCCTAC wilt obtain an appropriate and reasonable demionstration of value for money. • Al] Procurement transactions require board approval primr to acceptance. N'hat s}°stems arc used to ensure fiscal accountability and appropriate expenditures, and planm~ed costs° OCC'TAC is currently implementing an updated non-profit accouunting softwaze system that accurately tracl~~ and accounts for all the various aspects of non-profit rep6~rting. With the implementation of this new oftware, OCCTAC will combine the current accounting pmlicies and procedures that provide proper review of expenditures as well as complete and accurate Reporting. OCC'TAC prepazes and regulazly utilizes detailed budget reports: that aid in the process of planning, reviewring and authorizing expenditures for each month of the fiscal yeaz. y~F'ili ahe organization have trouble invoicing for services provided on a monthly basis? Describe invoicing process. The aenier can provide invoicing on a monthly basis and will gLztdly accommodate any specifications or dzail to be included with the invoicing. When new customer services are to be provided, OCCTAC creates a customer account and adds the customer information unto the accounting system, along with any saecific contract data {rate per unit of service). The billable .units aze recorded upon completion of the service. At the end oi'each billing cycle, OCCTAC generate=s an invoice from the accounting systems which is mailed to the customer for payment. 5ubr:>ntractiu~ , The cAnly subcontractor that we are using is an IT professional. ~;ee Budget for details.