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<br />PHASE IV - SPECIFIC TECHNOLOGY PROJECT PLANNING <br />It is likely that once the Strategic Information Technology Plan is complete, the <br />governance structure identified in Phase I will change based upon the identified <br />strategic technology initiatives. Specific projects will have their own governance <br />structures. In Phase II, Cit Com will provide documentation of current <br />information technology projects. The documentation will include project scopes, <br />objectives, history, plans, risks, benefits, business cases, funding sources and <br />resource requirements at a cursory level. The documentation will provide a <br />starting point for further rigorous project planning on a project by project basis, <br />including: <br />. Creation ofa governance structure for each project (there may be overlap). <br />. Development ofrisk management, communication, change management, and <br />training plans. <br />. Generation of a project schedule (using Microsoft Project) and budget <br />depicting funding sources and the true cost of the project (which includes, for <br />example, recurring costs, backfill costs, and overhead). <br />. Establishment of project web sites with links to the overall technology website. <br />Deliverables im:lude: <br />- Project Team Organization Chart <br />- Risk management plan. <br />- Communication plan. <br />- Change management plan. <br />- Training plan. <br />- Project Work Plan (Microsoft Project). <br />- Budget documents. <br />- Project website. <br /> <br />Professional Fees <br /> <br />Hourly Rate and Total Hours <br />Our professional fees are based upon our experience with similar projects and <br />upon the information we ascertained during our meetings. We propose a level of <br />assistance based upon the scope of work identified above. Our hourly composite <br />rate, under the current agreement with the City is $l80/hour. In order to <br />accomplish the tasks included in the scope, we estimate the use of 533 hours <br />through assistance completion (or, $96,000). Normally, we are reimbursed for <br />travel expenses at a rate not to exceed federal government standards. The project <br />manager may amend the scope of work and related hours (increase or decrease), <br />as necessary, and we fully expect the scope and details to be modified shortly <br />after Monica Lynn is on site and begins her work with the Department. <br />