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Mr. Buren August 15, 2005 PROPOSAL TO PREPARE HAZARDOUS MATERIAL EMERGENCY RESPONSE AREA PLAN FOR SANTA ANA FIRE DEPARTMENT, SANTA ANA, CALIFORNIA Page 5 of 6 subsequently discussed. Additionally, 'Fait realizes that the uniqueness of such a document may require more emphasis in areas deemed more significant to SAFD, and less emphasis in areas less important to SAFD. Tait can provide a more useful tool for SAFD through a "round table" kick -off meeting with the SAFD and their supportive team leaders. Through this meeting, resources and subject areas can be identified and prioritized, and budget adjustments can be changed accordingly, based on SAFD's identified needs. Depending on the availability ad extensiveness of data, the preparation of the draft document would require approximately 3 to 4 months. Tait can begin work within 2 weeks of a notice to proceed from SAFD. Additionally, subsequent to the completion of the document, Tait would be available on an as- needed basis to upgrade the document on a separate or amended contract basis. EXCLUSIONS This section provides additional information to the scope of work to prevent any misunderstanding as to what is intended and what may be unintentionally implied and misinterpreted as a required scope of work. The preparation of the Area Plan document relies on pre- existing protocols and guidelines related to hazardous materials emergency response procedures developed and followed by organized government professionals. The intent of this Area Plan is not to redesign those guidelines. The preparation of this document does not include site inspections, compliance audits of businesses /facilities, and on -going training of personnel. Tait has offered, as part of this project, to perform a Hazwoper refresher training session. Tait is reliant on maps and information databases for sensitive areas and institutions, public facilities, road and traffic patterns, and road and railroad map corridors and transport impediments, and is not intended to provide field inspections or verification studies. Although the Area Plan needs to be reviewed and certification with the OES at least every three years, this scope does not include costs for the future maintenance of the document. Tait recommends having our designated IT professional evaluate SAFD's existing relational- interactive database for its compatibility and expandability for adding new layers of data prior to the onset of this project. CLOSING We believe that Tait can provide the highest quality of professional services in the completion of the Hazardous Materials Emergency Response Area Plan, with the added value of innovation and thoroughness needed to tailor the plan to cover unique situations characteristic of Santa Ana's needs. With Santa Ana aspiring to take the lead in providing future neighboring community services as part of CUPA, we believe that Tait can provide a model Area Plan that will set the standard. 'Tait appreciates the opportunity to be of service to the Santa Ana Fire Department. Should you have any questions regarding the information presented in this proposal