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III. EVALUATION OF PROPOSALS Vendors will be evaluated based on their ability to conduct successful events in both the small carnival and large carnival categories. For the purposes of this RFP, carnivals conducted at Delhi, Cesar Chavez/Campesino and El Salvador parks are considered small carnivals. Carnivals conducted at Jerome and Madison parks are considered large carnivals. An evaluation committee will recommend the most qualified vendors for each the small and large carnival event categories. A committee of City staff representing various departments will evaluate all proposals based on the following criteria: Equipment, Capability, and Functionality of Vendor 20% 1. Equipment and related safety specifications of equipment to be used. 2. Training and safety precautions taken to ensure that attractions and/or staff pose no danger to event participants or the general public. 3. Vendor's financial ability to provide a safe, enjoyable carnival while meeting all specifications. Level of Service and Support 20% 1. Responsiveness and thoroughness of proposal. 2. Ability to accommodate proposed carnival dates and locations. Experience of Firm and Personnel 20% 1. All carnival personnel, including operators, proposed to work at carnivals and the qualifications of those individuals. 2. Experience and technical expertise of personnel, including operators, with implementing carnivals and special events in other cities. Past Performances 40% 1. Past record of performance on contracts with other cities, governmental agencies or public bodies, including such factors as reliability, park damage prevention and compliance with contract terms and conditions. 2. The vendor's capacity to perform the work within time specifications. 3. Acceptable, verifiable references and site reviews, and a three (3) year summation of vendor's record of carnival related incidents from vendor's insurance company. FOLLOW -UP OF EVALUATION PROCESS BY VENDOR Vendors may follow up on the evaluation of the proposals by contacting Robert Carroll, via email at rcarroll @ci.santa - ana.ca.us or by phone at (714) 571 4218. REVIEW EVALUATION RESULTS AND AWARD After award, the evaluations will become public record. Interested vendors may submit a request in writing, along with a self-addressed stamped envelope to receive results of the evaluation. Submit your request to Budget and Accounting Section M -23, Parks, Recreation and Community Services Agency, 888 W. Santa Ana Blvd. 2"d Floor, Santa Ana, CA 92701.