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06-11-03
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06-11-03
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1/3/2012 1:13:14 PM
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4/5/2006 10:13:00 AM
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City Clerk
Doc Type
Minutes
Date
6/11/2003
Destruction Year
2011
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<br />Server and Mainframe Computer Maintenance Agreement Report <br /> <br />Tom Gergen, Information Systems Manager, provided the following information <br />relative to mainframe computer maintenance, maintenance of server-class <br />computers and "SPAM" <br /> <br />. Item 25B on the Council Agenda for June 16, 2003 extends the agreement <br />with Symco Group, Inc., through June 30, 2004 in an amount not to <br />exceed $64,000 for mainframe computer maintenance, equipment and <br />technical services. Mr. Gergen explained that the City's financial system <br />relies on the IS Division to input, process, and post daily transactions to <br />the Lawson Financial system and Business Licensing systems. To <br />accomplish this task, the IS staff utilizes Unisys mainframe computer <br />equipment maintained by the Symco Group, Inc. <br />· Item 25D on the Council Agenda for June 16, 2003 is a recommendation <br />for a three year agreement with the Hewlett-Packard Company to provide <br />equipment maintenance of server-class computers and related equipment <br />in an amount not to exceed $300,000 during the three-year term. Mr. <br />Gergen explained that key computer-based services such as electronic <br />mail, Internet access, secure data storage, and computer applications <br />such as payroll, SAPIN, municipal utility billing, computer aided police <br />dispatch, jail management, records management, etc., operate on server- <br />class computers in City Hall and police computer centers. Due to the <br />importance of these services and applications it is critical to have <br />equipment maintenance available on a 24-hour basis. A three-year <br />agreement will secure maintenance service and provide the City with the <br />lowest possible cost per year for these services. <br />· Mr. Gergen explained that many City agencies and employees have <br />experienced a rise in SPAM or unsolicited junk e-mail. He noted that he <br />had conducted a survey to determine how other cities dealt with email <br />spam. In a Survey of 16 cities, seven did report that they use a spam <br />product. In some of the cities polled, spam is not an issue; in Fullerton, <br />users are asked to delete spam email.Mr. Gergen noted that he will <br />continue to work with agencies on this issue but that there was not a <br />recommendation to purchase a spam product at this time. Employees <br />should be reminded of some of the bad habits that invite junk mail to <br />reduce the risk of being inundated by spam. <br /> <br />Upcoming Technology Related Council Items <br /> <br />In addition to the items noted above, there is an agenda item for the June 16, <br />2003 Council meeting for the renewal of contracts for the purchase of network <br />servers, desktop computers, printers, laptops, and other peripheral computer <br />equipment for a one-year period in an aggregate amount not to exceed $2.2 <br />million with several vendors. <br /> <br />..", <br /> <br />...., <br /> <br />""'" <br />
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