09-25-03 - Laserfiche WebLink

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CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON TECHNOLOGY Minutes of Regular Meeting September 25, 2003 CALL TO ORDER The meeting convened at 5:42 p.m. in the First Floor Conference Room, Ross Annex, 20 Civic Center Plaza, Santa Ana, California ATTENDANCE City Council Committee members present: Claudia Alvarez and Lisa Bist Staff members present: Tom Gergen, Information Systems Manager; Pat Healy, Clerk of the Council; Gerardo Mouet, Assistant Director, Parks, Recreation and Community Services Agency; Mike Lewellen, Manager, Computer Services, Santa Ana Police Department; Sergeant Kevin Brown, SAPD; Bruce Fruchter, Information Systems; Rob Richard, Library Director; Ben Kaufman, Chief Assistant City Attorney; and, Alma Flores, Senior Management Assistant, City Manager's Office AGENDA ITEMS Approval of Minutes for Meeting of July 17, 2003 (Alvarez, Bist) Document Imaging Project Update Pat Healy and Bruce Fruchter presented an update and a demonstration of the Clerk document imaging project. Highlights of this presentation are as follows: . Document imaging steering committee formed in 2002 to provide direction to the City's evolving implementation of document imaging technology . City Clerk designated the lead on the steering committee . Committee selected small pilot project in the Office of the Clerk . Council approved funding in December, 2002 . LaserFiche Imaging Software was selected . The following documents were scanned into the LaserFiche system from 1886 to Present: Minutes, Resolutions, and Ordinances . The following documents were scanned and indexed from January, 2003 to the present: Agendas, Agenda Packets, and Contracts . System provides backup of vital City records . Provides more expedient document retrieval . Allow multiple access to documents