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REQUEST FOR <br />COUNCIL ACTION ~ <br />CITY COUNCIL MEETING DATE: <br />APRIL 3, 2006 <br />TITLE: <br />CONTRACT AWARDS AND AGREEMENT <br />FOR COUNCIL CHAMBERS AND <br />CONTROL ROOM UPGRADES (SPEC. <br />NOS. 06-031, 06-0 A/N//D/~ 06-030) <br />,- LL ~~ <br />CI MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1~~ Reading <br />^ Ordinance on Intl Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Award contracts to VMI, Inc. and TV Magic, Inc. for video production <br />equipment in a total aggregate amount not to exceed $190,000. <br />2. Award a contract to Troxell Communications for language translation <br />equipment in the amount not to exceed $15,000. <br />3. Award a contract to California Stage & Lighting, Inc. for Council <br />Chambers lighting improvements in the amount not to exceed $20,000. <br />4. Direct the City Attorney to prepare and authorize the City Manager and <br />Clerk of the Council to execute an agreement with Adelphia Cablevision <br />of Santa Ana to install a fiber-optic run to City Hall, in an amount <br />not to exceed $21,180. <br />DISCUSSION <br />The City of Santa Ana received a capital grant from Adelphia Cablevision of <br />Santa Ana to purchase equipment that supports the public access, education, <br />and government (PEG) programming needs of City Channel 3 and the Council <br />Chambers control room. The new video production equipment will replace old <br />analog equipment that is becoming obsolete. Most of this equipment is 15 <br />to 20 years old. The new digital equipment will provide staff with the <br />technology to produce high quality programming that feeds into City Channel <br />3. <br />The notice inviting bids for video equipment was advertised on February 22 <br />and 24, 2006, and bids were solicited. Vendors were provided the <br />opportunity to bid on 104 distinct items. None of the respondents bid on <br />all 104 items contained in the invitation. The bids received from VMI, <br />Inc. and TV Magic, Inc. are the most responsive to the specification. A <br />contingency has been added to the award amount for freight costs and <br />unanticipated requirements. (See exhibit 1) <br />22K-1 <br />