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Contract Awards and Agreement for <br />Council Chambers and Control Room Upgrades <br />(Spec. Nos. 06-031, 06-026 And 06-030) <br />April 3, 2006 <br />Page 2 <br />The language translation equipment will provide the headphones, hardware <br />and audio components necessary to translate council meetings into Spanish. <br />In addition, this equipment will be used for a possible future Spanish <br />simulcast on City Channel 3. The notice inviting bids for Language <br />Translation Equipment was advertised on February 13 and 15, 2006, and bids <br />were solicited. Bid was received from Troxell Communications and it is <br />responsive to the specification. A contingency amount has been added to <br />the award amount for unanticipated requirements. (See exhibit 1) <br />The Council Chambers lighting improvements will provide better quality <br />lighting for digital video productions. In addition, the new lighting is <br />energy efficient, cooler and will be an aesthetic improvement to the <br />Council Chambers. The notice inviting bids for Lighting Equipment was <br />advertised on February 22 and 24, 2006, and bids were solicited. Bid was <br />received from California Stage & Lighting, Inc. and it is responsive to the <br />specification. A contingency amount has been added to the award amount for <br />freight costs and unanticipated requirements. (See exhibit 1) <br />The fiber-optic run from Ross Street to the City Hall basement will provide <br />a digital signal in and out of City Hall to replace the I-Net technology <br />that Adelphia will soon discontinue, and provide possible future City <br />Channel 3 upgrade capability to high definition and Spanish simulcast. <br />FISCAL IMPACT <br />Funds are available in the Parks, Recreation & Community Services Agency <br />Cable Television Support Expenditure accounts (account nos. 21-231-6291 and <br />21-231-6391.) <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />~~ <br />Gerardo Moue,_ <br />Executive Director <br />Parks, Rec. & Comm. Svcs. Agency <br />~. ~ ~~ ~ `~ <br />Francisco Gutierrez ~ <br />1 <br />Executive Director <br />Finance & Mgmt. Services Agency <br />GM/BP/06-031.8, 06-026.8, 06-030.8 & AGR.A.S:UC <br />22K-2 <br />