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<br />Attachment A <br /> <br />FY05 HOMELAND SECURITY GRANT PROGRAM <br /> <br />Additionally, grantees should be familiar with the requirements included in the OJP <br />Financial Guide at hltp:/lwww.ojp.usdoi.qov/FinGuide/. <br /> <br />Required SubmisSIQIlS: FSR (quarterly). <br /> <br />Biannual StrateQV Implementation Reports (BSIR) <br />Following award of the grant, the state and subgrantees will be responsible for providing <br />updated obligation and expenditure information on a regular basis. States will provide <br />consolidated information to ODP in their BSIR, which will serve as the reporting format <br />of the biannual Categorical Assistance Progress Reports (CAPR). The BSIR is due <br />within 30 days after the end of the reporting period (Julv 31 with a reporting period of <br />January 1 through June 30, and on January 31 with a reporting period of July 1 through <br />December 31). Updated obligation and expenditure information must be provided with <br />BSIRs to show progress made in meeting strategic goals and objectives. ODP will <br />provide a web-enabled application for BSIR submission to grantees. Future awards and <br />fund drawdowns may be withheld if these reports are delinquent. The final BSIR is due <br />120 days after the end date of the award period. See Appendix D: Guidance for <br />ISIPIBSIR for additional information. <br /> <br />Required Submissions: BSIR (biannually). <br /> <br />Exercise Evaluation and Improvement <br />Exercises implemented with grant funds should be threat- and performance-based and <br />should evaluate performance of critical prevention and response tasks required to <br />respond to the exercise scenario. Guidance on conducting exercise evaluations and <br />implementing improvement is defined in the HSEEP Volume II: Exercise Evaluation and <br />Improvement located at http://www.oip.usdoj,qov/odp/docs/HSEEPv2.pdf. The SAA <br />must report on scheduled exercises and ensure that an AAR and Improvement Plan (IP) <br />are prepared for each exercise conducted with ODP support (grant funds or direct <br />support) and submitted to ODP within 60 days following completion of the exercise. <br /> <br />The AAR documents the performance of exercise related tasks and makes <br />recommendations for improvements. The IP outlines the actions that the exercising <br />jurisdiction(s) plans to take to address recommendations contained in the AAR. <br />Generally, the IP, with at least initial action steps, should be included in the final AAR. <br />ODP is establishing a national database to facilitate the scheduling of exercises, the <br />submission of the AAR/IPs and the tracking of IP implementation. Guidance on <br />development of AARs and IPs is provided in Volume II of the HSEEP manuals. <br /> <br />Financial and Compliance Audit Report <br />Recipients that expend $500,000 or more of federal funds during their fiscal year are <br />required to submit an organization-wide financial and compliance audit report. The audit <br />must be performed in accordance with the U.S. General Accounting Office Government <br />Auditing Standards, located at htto:/Iwww.Qao.qov/qovaud/vbk01.htm. and OMB <br />Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, <br />located at htto:/Iwww.whitehouse.aov/omb/circulars/index.html. Audit reports are <br />currently due to the Federal Audit Clearinghouse no later than 9 months after the end of <br /> <br />DEPARTMENT OF HOMELAND SECURI1Y I OFFICE FOR DOMESTIC PREPAREDNESS <br />59 <br /> <br />.;;: c.' <br />'>,:'~~i~ :',:i;~~(' <br /> <br />'w <br />I- <br />Z <br />III <br />::E <br />III <br />s <br />a <br />III <br />Ill: <br />Cl <br />z <br />~ <br />o <br />D. <br />III <br />0::' <br />Q <br />z <br />cc <br />~ <br />cc .: <br />!Ii " <br />cC;;,:; <br /> <br />,~j~:.', ~;" <br /> <br />::, <br /> <br />