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Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM Additionally, grantees should be familiar with the requirements included in the OJP Financial Guide at hltp:/lwww.ojp.usdoi.qov/FinGuide/. Required SubmisSIQIlS: FSR (quarterly). Biannual StrateQV Implementation Reports (BSIR) Following award of the grant, the state and subgrantees will be responsible for providing updated obligation and expenditure information on a regular basis. States will provide consolidated information to ODP in their BSIR, which will serve as the reporting format of the biannual Categorical Assistance Progress Reports (CAPR). The BSIR is due within 30 days after the end of the reporting period (Julv 31 with a reporting period of January 1 through June 30, and on January 31 with a reporting period of July 1 through December 31). Updated obligation and expenditure information must be provided with BSIRs to show progress made in meeting strategic goals and objectives. ODP will provide a web-enabled application for BSIR submission to grantees. Future awards and fund drawdowns may be withheld if these reports are delinquent. The final BSIR is due 120 days after the end date of the award period. See Appendix D: Guidance for ISIPIBSIR for additional information. Required Submissions: BSIR (biannually). Exercise Evaluation and Improvement Exercises implemented with grant funds should be threat- and performance-based and should evaluate performance of critical prevention and response tasks required to respond to the exercise scenario. Guidance on conducting exercise evaluations and implementing improvement is defined in the HSEEP Volume II: Exercise Evaluation and Improvement located at http://www.oip.usdoj,qov/odp/docs/HSEEPv2.pdf. The SAA must report on scheduled exercises and ensure that an AAR and Improvement Plan (IP) are prepared for each exercise conducted with ODP support (grant funds or direct support) and submitted to ODP within 60 days following completion of the exercise. The AAR documents the performance of exercise related tasks and makes recommendations for improvements. The IP outlines the actions that the exercising jurisdiction(s) plans to take to address recommendations contained in the AAR. Generally, the IP, with at least initial action steps, should be included in the final AAR. ODP is establishing a national database to facilitate the scheduling of exercises, the submission of the AAR/IPs and the tracking of IP implementation. Guidance on development of AARs and IPs is provided in Volume II of the HSEEP manuals. Financial and Compliance Audit Report Recipients that expend $500,000 or more of federal funds during their fiscal year are required to submit an organization-wide financial and compliance audit report. The audit must be performed in accordance with the U.S. General Accounting Office Government Auditing Standards, located at htto:/Iwww.Qao.qov/qovaud/vbk01.htm. and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, located at htto:/Iwww.whitehouse.aov/omb/circulars/index.html. Audit reports are currently due to the Federal Audit Clearinghouse no later than 9 months after the end of DEPARTMENT OF HOMELAND SECURI1Y I OFFICE FOR DOMESTIC PREPAREDNESS 59 .;;: c.' '>,:'~~i~ :',:i;~~(' 'w I- Z III ::E III s a III Ill: Cl z ~ o D. III 0::' Q z cc ~ cc .: !Ii " cC;;,:; ,~j~:.', ~;" ::,