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15.4 CITY agrees to maintain the confidentiality of all records and information
<br />pertaining to adult probationers or parolees. CITY, CITY'S staff, and all agents
<br />and employees of CITY shall maintain the confidentiality of all such records,
<br />access to which may be limited by Title 42 of the Code of Federal Regulations,
<br />California Welfare and Institutions Code Section 5328 et seq., Title 28, Parts 20
<br />and 22 of the Code of Federal Regulations, California Penal Code Sections
<br />1203.05, 1203.10, 11075-11081, 11105, 11140-44, 13200-13202 and 13300-
<br />13305, or any other statute, court order or case law. No access, disclosure, or
<br />release of such information shall be permitted except as authorized by statute,
<br />court order or other lawful process.
<br />15.5 "Adult client information" shall be understood to include all records and data,
<br />which identify the subject of the information with the criminal justice system
<br />within the State of California. Such information includes, but is not limited to,
<br />the subject's offense history, social history, all information of a diagnostic or
<br />evaluative nature, and any other personal or confidential data which can be traced
<br />to the individual, whether generated by CITY or not. It shall be understood by
<br />CITY, CITY'S staff and all agents and employees of CITY, that unauthorized
<br />release of certain information, as specified by statute, may render CITY or
<br />CITY'S staff, or any of the employees or agents of CITY, liable for criminal
<br />and/or civil penalties.
<br />15.6 All written materials pertaining to adult and juvenile clients shall be placed in a
<br />secure and locked file when not in use, and access to such materials shall be
<br />limited to specified authorized staff.
<br />16.0 LICENSE TO USE CITY REAL AND PERSONAL PROPERTY
<br />In consideration of the promises contained herein, CITY hereby grants to COUNTY
<br />rent-free use of office space, furniture, and equipment located in the offices of CITY
<br />Police Department. Said office space, furniture and equipment shall be used by the
<br />DPO, substitute DPO or SPO if applicable, while performing their assigned duties
<br />related to this Agreement, and shall be adequate for the performance of said duties. The
<br />precise location, size and type of said office space, furniture and equipment, will be
<br />determined by CITY Police Chief. CITY shall supply all repair maintenance and
<br />janitorial supplies and services to said premises, and shall be responsible for all charges
<br />for utilities supplied to said premises.
<br />17.0 PERMISSION TO USE CITY VEHICLES
<br />In consideration of the promises contained herein, CITY hereby grants to COUNTY
<br />permission for the DPO, and for the substitute DPO or SPO if applicable, to operate and
<br />to ride as passengers in vehicles owned or leased by CITY, while performing their
<br />assigned duties related to this Agreement, in accordance with the Agreement for
<br />Indemnification in the Operation of City Vehicles between the County of Orange and the
<br />City of Santa Ana dated February 9, 1999, a copy of which is hereto attached as Exhibit
<br />1 and incorporated herein by reference. CITY shall supply all repair and maintenance
<br />services for said vehicles, and shall pay all fuel costs for said vehicles.
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