A-2003-273A - Laserfiche WebLink

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13.0 RETENTION OF FINANCIAL RECORDS 13.1 COUNTY shall maintain and preserve all books, financial statements, journals, ledgers, source documents and other financial records for a period of seven (7) years from the termination of this Agreement and for such longer period as may be required by any applicable statute. All financial records shall be kept or made available to CITY at COUNTY'S principal place of business. Exceptions to the above provisions of this section must have prior written approval of ADMINISTRATOR. 13.2 Records which relate to: a) litigation of the settlement of claims rising out of the performance of this Agreement, or b) costs and expenses of this Agreement to which CITY takes exception, shall be retained by COUNTY until disposition of such appeals, litigation, claims, or exceptions. 14.0 INTERNAL CONTROLS COUNTY shall maintain necessary written procedures establishing internal controls approved by COUNTY'S Auditor -Controller for its personnel, instruct all of its personnel in said procedures, and continuously supervise its operations to ensure compliance. 15.0 CONFIDENTIALITY 15.1 CITY agrees to maintain the confidentiality of all juvenile record information pertaining to all minors under the jurisdiction of the Juvenile Court, or the Juvenile Court law of the State of California when such records come into the possession of, or are generated by CITY. 15.2 CITY, CITY'S staff, and all agents and employees of CITY shall maintain the confidentiality of such records in accordance with Orange County Juvenile Court's policy titled "Confidentiality and Release of Information" dated January 28, 1997, or as it may be amended, and adopted in accordance with California Welfare and Institutions Code Section 827, and all applicable statutes, court orders and case law. No access, disclosure or release of such information shall be permitted except as authorized. If authorization is in doubt, no such information shall be released without the prior approval and consent of the Judge of the Juvenile Court. 15.3 "Juvenile record information" is understood to include all records and data, which identify the subject of the information, and associate the subject with any aspect of the administration of the Juvenile Court law of the State of California. Such information includes, but is not limited to, the subject's offense history, social history, all information of a diagnostic or evaluative nature, and any other personal or confidential data which can be traced to the individual, whether generated by CITY or not. Page 9 of 13