A-2003-273A - Laserfiche WebLink

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4.2.3 COUNTY shall notify CITY within thirty (30) days, after a salary adjustment for the DPO, substitute DPO or SPO position classification becomes effective in accordance with the terms of the Probation Services Unit Memorandum of Understanding or the Supervisory Management Unit Memorandum of Understanding, as applicable. 4.3 CITY shall notify COUNTY of an annual maximum amount, if any, authorized by CITY'S governing body for GVS overtime services provided under this Agreement. 5.0 FINANCIAL ACCOUNTABILITY 5.1 COUNTY agrees to provide fiscal procedures adequate to assure accounting for the billing costs to CITY under this Agreement, in accordance with COUNTY'S general accounting policies and procedures of COUNTY'S Auditor -Controller. All claimed reimbursements will be supported with source documents retained by COUNTY. 5.1.1 COUNTY shall be reimbursed monthly in arrears for actual costs incurred, upon submission of invoices to CITY. The monthly invoices shall be submitted in such form and detail as required by COUNTY'S Auditor -Controller, and be accompanied by an affidavit signed by COUNTY certifying the appropriateness of the amounts billed. 5.2 CITY shall pay COUNTY within thirty (30) days, following receipt of proper invoice, subject to CITY accounting procedures. Late charges will be assessed to CITY in the following situations: 5.2.1 Over-the-counter payments will be assessed a late charge if any payment is not received by COUNTY within thirty (30) days of the date of the invoice for which payment is being rendered. 5.2.2 Payments transmitted to COUNTY via U.S. Mail, and which have CITY'S postage meter mark, will be assessed a late charge if any payment is not received within thirty one (31) days of the date of the invoice for which the payment is being rendered. 5.2.3 Payments transmitted to COUNTY via the U.S. Mail, and which have a U.S. Post Office postmark dated thirty (30) days after the date of the invoice, will be assessed a late charge. 5.3 The late charge assessed in each of the above situations shall be three-quarters of one percent (0.751/o) of the payment due and unpaid, plus One Hundred Dollars ($100.00) for late payments made within thirty (30) days after the payments are due. An additional charge of three-quarters of one percent (0.75%) of said payment shall be added for each additional thirty (30) —day period that the invoice remains unpaid. Late charges shall be added to the payment due and Page 6 of 13