A-2005-172 - Laserfiche WebLink

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Amendment No. 1 to Agreement No.D99-12 1 (I Therefore, Exhibit C as attached is a form to be completed every year. The COUNTY 2 shall be entitled to charge to the program all costs for direct labor, materials, 3 equipment and outside contract services for costs associated with carrying out the approved scope of work. Recoverable costs will also include an overhead charge 4 calculated by the County Auditor-Controller which includes Resources and Development 5 Management Department overhead and County-wide cost allocation plan. 6 Section 4. Section 5 of the AGREEMENT, entitled ~~PAYMENTS" shall be ~ amended to read in full as follows: Within 15 calendar days of the effective date of $ this AMENDMENT, the COUNTY shall send the PARTIES an invoice for a deposit which 9 constitutes their share of the total first year costs identified in Exhibit C (Table 10 C-1) Each of the PARTIES shall pay the deposit within 45 calendar days of their 11 respective receipt of the invoice. The COUNTY shall notify each of the PARTIES if it appears that costs may exceed 12 the budget approved by the PARTIES in any fiscal year. The COUNTY shall prepare a 13 fiscal year end accounting within 6Q calendar days of the end of the fiscal year. If 14 the fiscal year end accounting results in costs (net of interest earnings) exceeding 15 the sum of the deposits, and the COUNTY has notified the PARTIES of potential cost 16 overruns, the COUNTY shall seek approval of the excess cost from the PARTIES in the 17 form of a revised budget and, upon approval, shall invoice each PARTY for its prorated 18 share of the excess cost up to the amount of the revised approved budget. Each PARTY 19 shall pay the billing within 95 calendar days of the date of the invoice. If the fiscal year end accounting results in the sum of the deposits exceeding costs (net of 20 interest earnings), the excess deposits will carry forward to reduce the billings for 21 the following year. The fiscal year end accounting results and associated invoices 22 for each PARTY will take into consideration any outside funding provided for programs 23 in tYie approved budget from entities not party to this AMENDMENT in the manner 24 presented in Exhibit C (Table C-2). 25 After the initial billing for the program, the COUNTY shall invoice each PARTY 26 for ins annual deposit at the beginning (July 1) of each fiscal year. Each PARTY shall pay the deposit within 45 calendar days of the date of the invoice. Each 4