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<br />5/05 <br /> <br />(4) Recordkeeoing under the LBP Regs. The SUBRECIPIENT shall keep records of dis- <br />tribution of notifications, all visual assessment, evaluations, inspections, repairs, and any other <br />lead hazard evaluation, reduction, safe work practices, and clearance activities. <br /> <br />(a) The SUB RECIPIENT shall keep records evidencing distribution of all lead <br />hazard information pamphlet(s). <br /> <br />(b) The SUBRECIPIENT shall keep records evidencing each LBP evaluation re- <br />port, LBP hazard reduction documentations, (such as job specifications), and all clearance or <br />abatement report( s). <br /> <br />(c) The SUB RECIPIENT shall keep ongoing maintenance records and records of <br />relevant building operations for use during reevaluations of subject property for LBP and/or LBP <br />hazards. <br /> <br />I. Such records shall be maintained for not less than longer of <br />(A) four (4) years after the activities cease or (B) the period re- <br />quired by applicable program regulations. Under the ESG REGS <br />records shall be retained for not less than five (5) years after the <br />activities cease. <br /> <br />2. The SUB RECIPIENT shall provide a copy of any of the <br />above records to the CITY or to HUD upon request of either or <br />both. <br /> <br />(d) Tracking Report. If the SUBRECIPIENT has provided, or is providing, rental <br />assistance payments directed to a housing unit or housing units for more than 100 days, or it is <br />anticipated that during the last quarter of funding that such rental assistance payment will be for <br />more than 100 days, then the April 15 quarterly report shall contain information and evidence of <br />compliance with the requirements herein relating to tracking of housing units, cumulative days <br />of rental assistance, proper notifications to occupants and owners, HQS inspection, visual as- <br />sessment, work write-up, stabilization and clearance of LBP and LBP hazards, if any. The pro- <br />posed form of such tracking information is attached hereto as Attachment No.5 and fully incor- <br />porated by this reference. In the event such April 15 quarterly report does not fully satisfy the <br />reporting requirements set forth herein and in the LBP Regs, then the final installment payment <br />of the ESG FUNDS shall be withheld from disbursement to SUBRECIPIENT. <br /> <br />J. Access to Records. CITY and the United State Government and/or their representatives <br />shall have access for purposes of monitoring, auditing, and examining SUBRECIPIENT's activities <br />and performance, to books, documents and papers, and the right to examine records of <br />SUB RECIPIENT's subcontractors, bookkeepers and accountants, employees and participants in <br />regard to said program. CITY and the United States Government and/or their representatives shall <br />also schedule on-site monitoring at their discretion. Monitoring activities may also include, but are <br />not limited to, questioning employees and participants in said program and entering any premises or <br />any site in which any of the services or activities funded hereunder are conducted or in which any of <br /> <br />12 <br />