REAL ESTATE CONSULTING 1 - 2006 - Laserfiche WebLink

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I I I I Maintenance, PlumberlMechanical, Electrician, Pest Control, Security, and Trash Removal. I The members of the team will include one project manager, two property assistants and staff accounting personnel. These team members will be direct employees of REC&S. Additional administrative compliance and database support will be provided corporate office staff. At this writing, REC&S has 16 employees with a variety of experiences. These include property managers, property assistants, project construction/demolition managers, and maintenance and clearing staff. Five members of the team are bilingual Spanish speakers. As outlined above, we are also a California Certified Small Business. I I I I I I r I , Our corporate management philosophy is to provide the same service as if the property was our own. We do nothing without first analyzing cost and result. Our motto, "Those who fail to plan, plan to fail" is ingrained in every thing we do. Our plan is to deliver the best in class service for City of Santa Ana. Our company team assembled in the RFQ response has measurable large project and agency experience. With this team and this amount of experience, we can be assured of a successful outcome for City of Santa Ana. A. STATEMENT SUGGESTED CHANGES OR CONCERNS In our initial review of the scope of work contained in this RFQ, we can attest that the requirements are very similar other projects with which we have been involved. The items presented below align with the scope of work and we hope the suggestions will be considered helpful as well as a testament to the value REC&S can bring to this program. Regarding rental agreements, REC&S uses and can prepare an industry accepted rental agreement. More important than the rental agreement is acquiring a fully executed estoppel agreement signed from every occupant tenant prior to the close of escrow. This should be done during the escrow period and can be performed by current owner. REC&S can provide the City with an acceptable form. The estoppel should be compared against the rent roll for accuracy. This document will establish prior to close the facts pertaining to the term of the lease, rental rate, security deposits on hand and any other valuable details that will be needed in the future as tenants vacate. Discrepancies should be discussed with the seller and resolved prior to the close of escrow. We recommend that a lease be used in each event of tenancy. This would include assuming leases in place for existing long term tenants or for tenancies that develop from owner occupied properties. Collection of monthly rentals is important for all parties involved. The rent received can be used to defray program costs and the tenants that pay rent maintain a responsibility for their tenancy to the owner of the property. REC&S has set up procedures for delinquencies and collections. One of the keys to a successful property management 2 ( RfCHINC~