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Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM • Approval process. In order for grantees to drawdown funds for construction and renovation costs: 1. Grantee must provide to ODP: • Description of the asset or facility, asset location, whether the infrastructure is publicly or privately owned, and the construction or renovation project • Certification that a facility vulnerability assessment has been conducted for the facility • How the construction or renovation project will address the identified vulnerability(ies) from the assessment • Consequences of not implementing the construction or renovation project 2. Written approval must be provided by ODP prior to the use of any HSGP funds for construction or renovation. National Environmental Policy Act (NEPA). NEPA requires ODP to analyze the possible environmental impacts of each construction project. The purpose of a NEPA review is to weigh the impact of major federal actions or actions undertaken using federal funds on adjacent communities, water supplies, historical buildings, endangered species, or culturally sensitive areas prior to construction. Grantees wishing to use ODP funding for construction projects must complete and submit a NEPA Compliance Checklist to their respective ODP Preparedness Officer for review. Additionally, grantees may be required to provide additional detailed information on the activities to be conducted, locations, sites, possible construction activities, possible alternatives, and any environmental concerns that may exist. Results of the NEPA Compliance Review could result in a project not being approved for ODP funding, the need to perform an Environmental Assessment (EA) or draft an Environmental Impact Statement (EIS). Note: Reasonable costs related to the production of an environmental assessment or environmental impact statement are allowable. Hiring, Overtime. and Backfill Guidance The following are definitions for the terms "hiring ", "overtime ", and "backfill" as used in this solicitation and regarding HSGP allowable costs for planning, organizational, training, and exercise activities. Overtime. Expenses incurred by those personnel who, as a result of ODP- approved activities, are performing over and above their normal, scheduled work hours or work week. Backfill (also called Overtime as Backfill). Expenses incurred by those personnel who are working over and above their normal, scheduled work hours, or work week, in order to perform the duties of other personnel who are temporarily assigned to ODP- approved DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 39