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<br />REQUEST FOR <br />COUNCIL ACTION <br /> <br /> <br />CITY COUNCIL MEETING DATE: <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />AUGUST 7, 2006 <br />TITLE: <br /> <br />CONTRACT AWARDS FOR ASPHALT <br />STREET MAINTENANCE AND ASPHALT <br />POTHOLE REPAIR <br />(SPEC. NOS. 06-101 AND 06-103) <br /> <br />APPROVED <br /> <br />D As Recommended <br />D As Amended <br />D Ordinance on 1 sl Reading <br />o Ordinance on 2nd Reading <br />D Implementing Resolution <br />D Set Public Hearing For <br /> <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />1. Award a contract to Hardy & Harper, Inc. for asphalt pothole repairs <br />for a one-year period, with provision for three one-year renewals, in <br />the annual amount not to exceed $300,000. <br /> <br />2. Award a contract to Hardy & Harper, Inc. for asphalt street <br />maintenance for a one-year period, with provision for three one-year <br />renewals, in the annual amount not to exceed $566,900. <br /> <br />DISCUSSION <br /> <br />The Public Works Agency's Street Division is responsible for maintaining <br />approximately 400 miles of streets within the City of Santa Ana. In order <br />to do so, annual asphalt street maintenance and pothole repairs are <br />required. In 2004, due to budgetary shortfalls, the City Council awarded <br />contracts to Hardy and Harper, Inc. for its annual asphalt street <br />maintenance and pothole repair programs. In 2005, the City Council renewed <br />both these contracts for an additional year. <br /> <br />Over the past several years, the City has realized good response and <br />service from the contractor as well as flexibility of service levels. As <br />needs change the contactor has the ability to increase or decrease <br />resources without affecting City staff or other programs. The General Fund <br />budget for roadway maintenance has seen a 68% reduction of expenditures as <br />well as a reduction of 18% in unit costs for work performed. Staff that <br />was previously assigned to roadway maintenance has been reassigned to other <br />maintenance programs such as graffiti removal, trees and roadway cleaning. <br /> <br />220-1 <br />