Laserfiche WebLink
<br />EXHIBIT A <br />Project Scope and Approach <br /> <br />GFOA will assist the City in the procurement of a new enterprise system that supports finance, human <br />resources, payroll, and utility billing functionality. The scope of the enterprise system shall include <br />general ledger, accounts payable and receivable, purchasing, budget preparation, project and grant <br />accounting, cash receipting, business licensing, human resources, benefits, payroll, time and attendance <br />and utility billing. <br /> <br />GFOA proposes to assist the City through three phases: I) Business Requirements and RFP <br />Development; II) System Selection Services; and, (III) Contract Negotiation Services. Although we use <br />deliverables (project plan, business requirements, etc) to establish milestones for payment purposes, a <br />significant portion of our activities are advisory related. Throughout the project, GFOA works closely <br />with City staff providing extensive background and market knowledge, organizational guidance, and <br />lessons learned from our work with over 125 jurisdictions. <br /> <br />/,/1, 1\1: 1 <br />Bu\ilH'\\ Nt't Uil'l'JIIl'1l1\/RJ J' /)l'l'do }Jl/('1I1 <br /> <br />Definition of Phase. GFOA will work with the City to develop a set of functional and system- <br />wide requirements that must be met by the new system. Additionally, GFOA will, in conjunction <br />with the City, develop a comprehensive RFP that the City will release to the marketplace. The <br />specific approach and methodology that GFOA will utilize is based on the tasks described below. <br /> <br />Description of Tasks. Tasks for Phase I include project launch, drafting and validating business <br />requirements, and drafting and finalizing the RFP document. <br /> <br />X. I. Project Launch. GFOA staff will work with the City's project manager and other key staff involved in the <br />project to create a project time line. Additionally, GFOA will conduct an executive kickoff meeting that fully <br />describes the engagement phases, associated deliverables, and the roles that City staffwill play during the <br />engagement. Deliverable: Project Plan. <br />Y. <br /> <br />2. Business Requirements Draft and Validation. GFOA begins with the knowledge that <br /> <br />"minimum customization" and the similarity of needs across local governments makes it <br /> <br />practical and more efficient to develop a list of core system requirements as opposed to detailed <br /> <br />requirements that recreate the current system and perpetuate dysfunctional processes. Too often <br /> <br />governments expend significant resources on consultants and internal staff collecting detailed <br /> <br />business requirements. These requirements often replicate the current system-and by <br /> <br />implication dismiss the main advantages of leading-edge enterprise software. <br /> <br />The business requirements task will include interviews with key department staff for each <br />functional area within the scope of this engagement (along with interviewing the City's technical <br />staff) to develop business requirements, enterprise-wide technology requirements, and collect <br />information on technology architecture issues. The City's role during this step is to facilitate the <br />GFOA process by scheduling and participating in meetings and helping us define the detailed <br />requirements for the new system. Two deliverables. Draft set of comprehensive business <br />requirements and Validated set of comprehensive, business requirements. <br /> <br />QBCHI\3890 10.6 <br /> <br />Government Finance Officers Association <br /> <br />8 of]5 <br />