FULL PACKET_2006-08-21 - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 21, 2006 TITLE: CONTRACT AWARD FOR MIDSIZE PASSENGER VEHICLES (SPEC. NO. 06-115) ~~ v CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1S` Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Reject the bid from Fairview Ford Sales, Inc. as nonresponsive to the specification. 2. Award a contract to Bob Stall Chevrolet for the purchase of nine midsize passenger vehicles in the amount of $181,480.09; and increase the aggregate limit for miscellaneous parts in an amount not to exceed $20,000 annually. DISCUSSION The Fleet Maintenance Division's annual Equipment Replacement Program is included in the City's annual budget and identifies vehicles scheduled for replacement. Funding is monitored through a depreciation schedule established with each department. Additionally, the Fleet Division reviews the acquisition in accordance with the City's Hybrid and Alternative Fuel Vehicle Acquisition Policy. Currently, hybrid vehicles are available in the midsize passenger vehicle category. The current year's vehicle replacement list includes four Dodge Intrepids, one Ford, and four Chevrolet Police sedans, model years 1987 through 1997, utilized by the Police Department's Investigation Division. Due to age, mileage and condition, the nine midsize passenger vehicles have been approved for replacement in the current fiscal year. The Police Department was provided three hybrid vehicles for evaluation and determined the passenger space and acceleration is not suitable for prisoner transport and security. Therefore, the Police Department recommends the purchase of Chevrolet Impala midsize passenger vehicles. 221-1