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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 2, 2006 <br />TITLE: <br />CONTRACT AWARD FOR <br />GATE OPERATORS <br />(SPEC, NO. 06-131) <br />CI Y MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1S` Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Vortex Industries, Inc. for gate operators in an amount <br />not to exceed $15,000. <br />DISCUSSION <br />To secure access to the Corporation Yard, vehicle entrances are controlled <br />by mechanically operated gates. Left unsecured, the area is susceptible to <br />access by unauthorized personnel and theft. The existing gate controllers <br />are obsolete and replacement parts are unavailable. The contract will <br />provide for the replacement of the gate controllers and quarterly <br />preventative maintenance. <br />The notice inviting bids was advertised on August 25 and 28, 2006, and bids <br />were solicited. A summary of the bid invitations and bids received is as <br />follows: <br />10 Invitations For Bid mailed <br />2 Bids mailed to Santa Ana vendors <br />1 Bid received <br />1 Bid received from a Santa Ana Vendor <br />Bids were received and opened on September 18, 2006. The bid received from <br />Vortex Industries, Inc., a Santa Ana vendor, is responsive to the <br />specification and meets the City's requirements. To allow for <br />unanticipated requirements, a contingency of approximately 12' percent has <br />been included in the award amount. <br />22E-1 <br />