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<br />Orange County Conservation Corps and '{ outhbuild <br />Santa A..na \II,/orkforce Investment Board <br />Req uesl for Proposal <br />The 'Youth Service Provlder Network <br />PY 2005/2006 <br /> <br />. Aracely Duran, Admin, Asst!Payroll: HS Diploma/college credits; 7 years <br /> <br />experience in payroll with the OCCC; former OCCC corpsmember. <br /> <br />. Albert Renteria, WIA Program Specialist; HS Diploma/college credits, 4 years <br />experience with the OCCC as Corpsmember Recruiter, Training Supervisor for <br />Orientation. Cross trained in WlA, former OCCC corpsmember. <br /> <br />. Ralph Jimenez, Corpsmember Recruiter; AA Public Safety; 1 year with the <br />OCCC <br /> <br />. Eric Moran, Crew Supervisor; HS Diploma/ROP Landscaping Certificate, 3 years <br />experience as OCCC Crew Supervisor, former OCCC corpsmember. <br /> <br />Fiscal Capacity <br /> <br />Describe the Drocess used to caDlure and reDort fiscal data? <br />The OCCC uses fund accounting to allocate, capture, and report fiscal data. Since the <br />OCCC has multiple revenue streams (federal, state, and local), fund accounting allows <br />expenses to be tracked and allocated to individual funding sources using a specific fund <br />account and project code(sl for that fund account. The Santa Aha WIA contract will be <br />assigned a specific fund number and a specific project code(s). All allowable expenses <br />will be tracked using the assigned project code(s). Therefore direct program costs such <br />as staff time, corpsmember stipends, employer taxes, and other expenses will be tracked <br />using the appropriate fund and project code(s) on time sheets. Costs for occupancy or <br />transportation that are not easily tracked with project codes will be allocated on a <br />percentage basis of work hours charged to the fund. Therefore if the fund accounts for <br />10% of the total hours for that month, the fund will be allocated 10% of the occupancy <br />and transportation costs for that month. The OCCC captures and reports fiscal data to the <br />OCCC Board of Directors monthly and invoices contracts on a monthly basis. <br /> <br />The OCCC undergoes several program audits and an independent financial audit each <br />year. The OCCC has not received any negative findings or management letters as a result <br />of these audits. <br /> <br />Slale orocuremenl uolicl' and orocedures. <br />The OCCC has several policies and procedures that detail how the OCCC acquires <br />equipment and consumables depending on the amount and type of purchase. All <br />purchases must firs1 be approved by one of four management staff; the OCCC Executive <br />Director, Deputy Director, Programs Director, or Operations Director. Staff submit an <br />OCCC Purchase Request to the appropriate Director detailing vendor, costs, total <br />purchase amount, and the fund to which the purchase will be allocated. Depending on <br />the purchase, the OCCC may require a justification and/or three bids for the item(s) to be <br />purchased. Once approved, the purchase is made and receipt of the purchase is verified. <br />All supporting documents are attached to the purchase request and submitted to Finance <br />for payment. <br /> <br />Page 21 of22 <br />