Laserfiche WebLink
<br />Orange County Conservation Corps and Youthbuild <br />Santa Ana Workforce lnvestn1enl Board <br />Request for Proposal <br />The \" auth Servlce Provider Network <br />PY 2005/2006 <br /> <br />What Sl'stems are used To el1sure lhe fiscal aCCOUl1!abilitv al1d aoorooriate exoel1ditures, <br />al1d Dlal1l1ed costs? <br />DUrIng the procurement procedure outlined above the OCCC ensures accountability and <br />that expenditures are appropriate and planned. In order for staff to submit a purchase <br />request, staffmust first detem1ine if the purchase is within budget and which appropriate <br />fund will be charged for the purchase. Budgets and line item accounts to track expenses <br />are maintained on a monthly basis for all OCCC contracts/grants/departments. All <br />purchase requests are reviewed by the OCCC Finance Manger before payment is made. <br />The Finance Manager will review any Purchase Request that appears to be over budget or <br />not planned with the Executive Director for final approval. The Finance Manager reviews <br />monthly financials ,,'ith the Executive Director, Deputy Director, Program Director, and <br />Operations Director two times a month and with the Board of Directors monthly. <br /> <br />Will the or!?al1izatiol1 have trouble invoicin!? (or services Drovided on a monthlv basis? <br />No, the OCCC will not have trouble invoicing for services provided on a monthly basis. <br />The OCCC's nOffi1al procedure is to invoice by the 10th of each month for services <br />provided in the previous month. <br /> <br />Describe invoicinr; Drocess. <br />Invoices are prepared by staff assigned to Accounts Receivable. All hours worked to <br />provide services are entered along with all allowable costs tracked by the appropriate <br />fund and project code(s). Once all costs for the month have been entered an invoice is <br />prepared. All supporting documentation required or requested (copies of timesheets, <br />receipts, etc.) for the invoice is attached. The invoice is then submitted to the Executive <br />Director or Deputy Director for review and signature. <br /> <br />SubmiT most recent fil1ancial stalemenlS or audit reoorts. <br />A copy of the OCCC most recent independent audit for 2003-04 is attached. <br /> <br />Subcontracting <br /> <br />Subcontractin!? clienl services/activilies is 110t oermissible under this contract. However <br />i( Dlannin,? to subcontract non client services, identin' subcontracts and eSlimated cost <br />.for services. <br />The OCCC will not subcontract non-client services. All services will be provided by the <br />OCCc. <br /> <br />Page 22 of 22 <br />