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<br />The Santa Ana \Vorkforte Investment B"...rd!Youth Couneil <br />The Youth Servin' Provider Network lRFP 2005/2006 <br />Orange CounD' Children's Tberapeurtie Arts Center <br /> <br />. OCCT AC will obtain an appropriate and reasonable demlOnstration of value for money, <br /> <br />. All procurement transactions require board approval primr to acceptance, <br /> <br />\Vha, S\'stems are used to ensure fiscal aecountahilit) and ap.propriate expenditures, and <br />planllH,d eosts'? <br /> <br />OCeTAL' is curremh implementing an updated non-profit accomnting software system that accurately <br />track ,and accounts for all the various aspects of non-profit repimting, With the implementation of this <br />new software. OCCT AC will combine the current accounting pmlicies and procedures that provide <br />proper review of expenditures as we]] as complete and accurate rreporting. <br /> <br />OCCfAC prepares and regularly utilizes detailed budget reports, that aid in the process dfplanning, <br />revie~^~ng and authorizing expenditures for each month of the fucal year. <br /> <br />\Vill the organization have trouble invoicing for sen'iees prowided on a monthly hasis? Describe <br />inYOi1dng process. <br />Tbe oenter can provide invoicing on a monthly basis and will g1radly accommodate any specifications <br />or dec:ail to be included with the invoicing, When new customer- services are to be provided, OCCT AC <br />creates a customer account and adds the customer information imto the accounting system, along with <br />any SJecific contract data (rate per unit of service), The bi]]able units are recorded upon completion of <br />the se:-vice, At the end of each billing cycle, OCCT AC generatES an invoice from the accounting <br />system which is mailed to the customer for payment, <br /> <br />Subc.:mtracting .. <br />The o,n]y subcontractor that we are using is an IT professional. See Budget for details, <br />