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<br />REQUEST FOR <br />COUNCIL ACTION <br /> <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 20, 2006 <br />TITLE: <br /> <br />APPROVED <br /> <br />CONTRACT RENEWAL AND CONTRACTS <br />AWARD FOR PHOTOGRAPHIC LAB <br />SUPPLIES <br />(SPEC. NOS. 03-088 & 06-149) <br /> <br />o As Recommended <br />o As Amended <br />o Ordinance on 15t Reading <br />o Ordinance on 2nd Reading <br />o Implementing Resolution <br />o Set Public Hearing For <br /> <br />~~ <br />U ~.~ <br /> <br />CIT MANAGER <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />1. Renew the contract with Graphic Distributors for a one-year period in <br />the annual amount not to exceed $44,282. <br /> <br />2. Award contracts for photographic supplies for a two-year period, with <br />provision for two, one-year renewals in the annual amount as follows: <br /> <br />Catagories: <br /> <br />C,D <br /> <br />Bidder: Location: Amount: <br />Samy's Camera Los Angeles $11,528 <br />Linear Systems Rancho Cucamongo $10,100 <br />Corporate Express Imaging poway $9,365 <br />Software House International Garden Grove $2,040 <br /> <br />A,F <br /> <br />B <br /> <br />E <br /> <br />DISCUSSION <br /> <br />On November 17, 2003, the City Council awarded a contract to Graphic <br />Distributors for photographic supplies, with provision for two, one-year <br />renewals. Although the majority of the Police photographic laboratory has <br />been converted to digital, equipment utilizing photographic film and paper <br />is still in use. Additionally, in order to guarantee that pictures have <br />not been altered, the Public Works Agency uses Polaroid cameras and film to <br />document graffiti throughout the City. Therefore, staff recommends the <br />final renewal on this contract. <br /> <br />Under the Homeland Security Grant the Police Department photographic <br />laboratory received digital cameras, computers, servers, and printers. <br />Digital images are downloaded to printers and copied into a jukebox. This <br />process allows multiple copies of images to be stored. The images are <br />either printed from four different printers or are written to a CD for <br />distribution. The new contracts will provide supplies to support the new <br />equipment in the photo lab. <br /> <br />22K-1 <br />